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About the Role
Xanadu is seeking a highly strategic and creative Senior Event Manager to lead in-person and experiential marketing efforts for Xanadu and PennyLane. This role involves translating cutting-edge technology and brand narratives into memorable, high-impact event experiences, collaborating across marketing, product, and communications teams to ensure a unified corporate voice globally.
Responsibilities
- Own the overall annual event plan, managing a portfolio from niche meetups to large-scale corporate events.
- Oversee corporate presence at global conferences, meetups, and speaking engagements.
- Develop and execute the in-person experience for Xanadu and PennyLane, maintaining consistent physical presence and cohesive company narratives.
- Design the corporate identity for events and ensure messaging aligns with corporate positioning.
- Partner with communications to align major news moments with event timelines.
- Engage the Digital Engagement Manager to build and execute external amplification stories for events.
- Collaborate with Product Managers and Product Marketing Managers on content development for marketing campaigns.
- Craft, own, and track comprehensive event KPIs, measuring performance and optimizing strategies.
- Own end-to-end event strategy, planning, and execution.
- Manage day-to-day operational activities and lead event content workstreams.
- Develop reusable operational mechanisms and frameworks to streamline event processes.
- Oversee vendor management and logistics for seamless on-site operations.
- Establish campaign tracking and post-event analytics to measure performance and ROI.
Requirements
- 5+ years of progressive experience in event strategy and management, ideally within a large corporate, B2B SaaS, or deep-tech environment.
- Proven track record of successfully forecasting, managing, and reconciling large-scale event budgets with a focus on ROI.
- Extensive experience negotiating contracts and managing relationships with global venues, external production agencies, AV teams, and trade show vendors.
- Strong executive presence with the ability to brief, prep, and manage C-level executives and subject matter experts.
- Exceptional organizational abilities with a high capacity to manage multiple complex events simultaneously.
- Proficiency in setting up and utilizing standard corporate tools for event management and reporting.
- Willingness and ability to travel globally (approx. 25–30%) to oversee on-site event execution and logistics.
Skills
- Event strategy
- Event management
- Experiential marketing
- Brand identity
- Messaging alignment
- Cross-functional collaboration
- Performance tracking
- ROI measurement
- Event operations
- Vendor management
- Logistics management
- Budget management
- Contract negotiation
- Executive briefing
- Organizational skills
- Event management tools
- Reporting
Location
- Toronto, ON
Work Type
- Global travel (approx. 25-30%)
Experience Level
- Senior
Education Level
- Bachelor’s degree in Marketing, Communications, Business Administration, Hospitality, or a related field (or equivalent practical experience).
Salary/Compensations
- 120,000 - 170,000 CAD
Benefits
- Equity
- Benefits
About the Company
- Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.
- At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers.
- We are creating something that has never been built before.
- We are pioneering the future of quantum computing using photonic technologies, building hardware and software tools that are redefining computing capabilities worldwide.
Equal Opportunity
- We are an equal opportunity employer and encourage candidates of all backgrounds to apply.
- We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard.
- We are committed to meeting the needs of all individuals and support a barrier-free workplace.
- Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.
- Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position.
- These tools assist our recruitment team but do not replace human judgment.
- Final hiring decisions are ultimately made by humans.
- If you would like more information about how your data is processed, please contact us.