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About the Role
You will be responsible for ensuring the smooth running of events, making a tangible impact on their success rather than working behind the scenes.
Responsibilities
- Manage booked events from the booking stage, clarifying all details with clients regarding schedule, seating, technology, and catering.
- Plan room layouts and schedules, coordinating with catering, technology, and other service providers.
- Prepare event spaces including seating arrangements, moderation materials, and technology (projectors, smartboards, hybrid technology).
- Serve as the on-site contact person on event days, welcoming guests, finding quick solutions, and ensuring adherence to sustainability standards.
- Handle post-event tasks, gather feedback, forward information for billing, and manage rooms, technology, and materials.
Requirements
- Completed vocational training or a degree, with experience in events, hospitality, gastronomy, or a similar field.
- Training as an event management assistant or in hotel management, experience with hybrid events and sustainable event management are advantageous but not required.
- Enthusiasm for hosting and friendliness, even in hectic situations.
- Structured, forward-thinking work approach and proficiency with event technology such as projectors, microphones, or hybrid cases.
- Team spirit and flexibility: willingness to pitch in on short notice and occasionally work evenings or weekends.
- Very good command of written and spoken German and good English skills.
Skills
- Event Management
- Customer Service
- Logistics Coordination
- Technical Setup
- Problem-Solving
- Sustainability Standards
- Feedback Collection
- Billing Support
- Room and Equipment Management
- Hybrid Event Technology
- German Language Proficiency
- English Language Proficiency
Location
- Berlin, Germany
Work Type
- Part-time (24-32 hours per week)
- On-site
Experience Level
- Entry-level to Mid-level
Education Level
- Vocational Training or Degree
Benefits
- Personalized onboarding by management
- 30+ vacation days
- Additional time off on Christmas Eve and New Year's Eve, and potentially on bridge days
- Company pension plan
- Capital-forming benefits
- Commuting allowance
- Real development opportunities with participation in internal training
- Work in a small team at a non-profit organization
- Focus on sustainability and accessibility
About the Company
- frizzforum is more than a training provider; it's a venue in Berlin offering seminar rooms, a plenary hall, and a rooftop terrace for workshops, conferences, and hybrid events.
- Certified as a sustainable venue since 2024.
- FORUM Berufsbildung focuses on enabling people to find their way, learn new things, and develop professionally.
- Believes in the power of self-efficacy and creating an environment where ideas grow, responsibility is shared, and engagement yields tangible results.
- Culture is characterized by appreciation, openness, and team spirit.
- A place for individuals seeking purpose and innovation in education.
- Working at FORUM Berufsbildung means discovering professional self-efficacy.
Equal Opportunity
- We live diversity and welcome all applicants.