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About the Role
Goddard Riverside invests in people and strengthens communities by serving over 20,000 New Yorkers with diverse programs for all ages. Operating within a social justice framework, we aim to create a fair society where individuals can improve their lives. This role supports the effective and efficient operation of the Integrated Support Hotel Program at Restgate Hotel, which assists families with children in securing permanent housing.
Responsibilities
- Manage and maintain the weekly team schedule in Outlook calendar.
- Take thorough notes from team meetings and distribute summaries.
- Independently review, code, and submit invoices via Intacct.
- Oversee office equipment and program supplies, troubleshoot issues, and coordinate repairs.
- Manage daily incoming and outgoing mail.
- Drive program site organization and cleanliness standards.
- Conduct weekly inventory and procurement of office and client supplies.
- Manage and update critical site files.
- Close out client charts and ensure secure storage and compliance.
- Participate in audit preparation.
- Ensure the critical binder stays up-to-date.
- Assist supervisors in preparing audits and ensure program standing.
- Ensure required client forms are completed and submitted in real time.
- Perform other duties as required for program operation.
Requirements
- High School diploma or GED required.
- Ability to maintain a calm, professional, and welcoming demeanor.
- Strong team player who collaborates effectively.
- Strong interpersonal skills, with the ability to build rapport and trust.
- Strong organizational and systems-oriented approach, with keen attention to detail.
- Ability to manage invoicing, coding, and financial documentation with precision.
- Ability to multitask and prioritize competing deadlines without sacrificing accuracy.
- Proficient in Microsoft Office, including Excel.
- Comfortable with frequent computer use.
- Able to respond to email communication quickly.
- Experience with, or ability to learn, computer databases such as CARES, Paycom and Intacct.
- Frequent walking and standing.
- Ability to lift up to 30 lbs.
Skills
- Administrative and Office Management
- Scheduling
- Note-taking
- Invoicing and Coding
- Financial Documentation Management
- Office Equipment Management
- Supply Procurement
- File Management
- Client Chart Management
- Audit Preparation
- Reporting
- Spanish and English proficiency preferred
- Customer-service-focused approach
- Collaboration
- Interpersonal skills
- Organizational skills
- Systems-oriented approach
- Attention to detail
- Accuracy
- Multitasking
- Prioritization
- Microsoft Office Suite (Excel)
- Computer database proficiency (CARES, Paycom, Intacct)
Location
- Long Island City, NY
Work Type
- Monday through Friday 9:00 am to 5:00 pm
Experience Level
- The salary offer will be based on the candidate’s number of years experience in the exact or comparable position.
Education Level
- High School diploma or GED
- Associates or Bachelor’s Degree preferred
Salary/Compensations
- $40000.00 - $45000.00Salary/year
Benefits
- Medical/Dental/Vision
- Life Insurance
- Commuter benefits
- Employee Assistance Program (EAP)
- Flexible Spending Accounts
- 403B Thrift Retirement Plan
- 12 Annual Sick Days
- 12 Agency Holidays
- 20 Days or 4 Weeks of Paid Time off
- Additional week (5) days after 5 years of employment
About the Company
- Goddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New York City with a variety of programs for all ages.
- We work within a social justice framework to create a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.
- Goddard Riverside is part of the Integrated Support Hotel Program.
- Restgate Hotel will provide services to families with children working towards obtaining permanent housing.
Equal Opportunity
- We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.
- Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.