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About the Role
APTIM is seeking an experienced Project Manager to support the implementation of projects funded under the U.S. Environmental Protection Agency (EPA) Clean Ports Program Zero Emission Technology Deployment Grant. This role will support the management and monitoring of zero-emission infrastructure and equipment deployment projects in a complex port environment, with responsibility for project coordination, grant compliance, reporting, budget and schedule oversight, stakeholder engagement, and closeout support.
Responsibilities
- Lead day-to-day coordination of grant-funded project activities across multiple stakeholders and project partners.
- Develop and maintain project management plans, work plans, schedules, and deliverable tracking tools aligned with program requirements.
- Coordinate with collaborating entities, subawardees, tenants, utilities, internal departments, and external agencies to support project execution.
- Organize meetings, track action items, resolve issues, and support timely responses to project-related requests.
- Prepare, review, and manage grant-related documentation, including schedules, invoices, cost estimates, reimbursement support, progress reports, and other required submittals.
- Support the preparation and assembly of reimbursement request packages and related backup documentation.
- Review project and procurement documentation to help ensure compliance with federal requirements and grant conditions.
- Coordinate with project partners to address follow-up questions, documentation gaps, and compliance issues.
- Monitor project scope, budget, schedule, and performance against program objectives.
- Identify project risks, issues, and implementation challenges, and support development of mitigation strategies.
- Help ensure projects remain on track and that reporting to leadership reflects current and accurate information.
- Prepare presentations, executive summaries, briefing materials, and status updates for project leadership and senior management.
- Coordinate across facility staff, tenant stakeholders, utilities, and local, state, and federal agencies.
- Support stakeholder engagement and maintain strong working relationships in a fast-paced, multi-party project environment.
- Support internal reviews and external audits related to grant-funded activities.
- Assist with final reporting, file organization, and project closeout documentation.
- Maintain clear, organized records to support audit readiness and compliance throughout the project lifecycle.
Requirements
- Bachelor's degree in Engineering, Public Administration, Urban Planning, Environmental Science, Accounting, or a related field.
- Minimum 5 years of relevant project management experience supporting electrification, transportation, port development, environmental, or related infrastructure projects.
- Experience supporting or managing federally funded projects, including compliance with federal grant requirements such as 2 CFR Part 200.
- Demonstrated experience with budget tracking, schedule management, reporting, and issue resolution.
- Experience coordinating with multiple stakeholders, including project partners, agency staff, and leadership teams.
- Strong written and verbal communication skills, including the ability to prepare clear reports, presentations, and briefing materials.
- Strong leadership, analytical, organizational, and problem-solving skills.
- Proficiency with Microsoft Office Suite, with the ability to learn client systems and reporting tools.
- Valid driver's license.
- Ability to pass a Federal Security Background Check and obtain a Transportation Worker Identification Credential (TWIC) for work in a maritime environment.
Skills
- Project Management
- Grant Compliance
- Reporting
- Budget Oversight
- Schedule Oversight
- Stakeholder Engagement
- Microsoft Office Suite
Location
- Hybrid
Work Type
- Hybrid
- Full-time
Experience Level
- Minimum 5 years of relevant project management experience
Education Level
- Bachelor's degree
Salary/Compensations
- $175K to $200K per year
Benefits
- Medical, vision, and dental insurance
- Company paid and optional Life insurance
- Short-term and long-term disability insurance
- Accident, Critical Illness, and Hospital Indemnity coverage
- Paid holidays, vacation, and sick leave
- 401(k)
About the Company
- APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living.
- A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions.
- Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers.
- Together, we create sustainable and resilient communities for all.