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About the Role
The EA and Team Assistant supports the Global Head of Documentaries and Factual and the Non-Scripted Global Content Acquisitions team. This role requires enthusiasm and a flexible approach to join a small but thriving team.
Responsibilities
- Proactively manage complex diaries for the Global Head of Documentaries and Factual and VP Non-Scripted Acquisitions, balancing multiple priorities across international time zones.
- Provide diary support to the rest of the team as required.
- Liaise with and manage the Global Head’s time and commitments across various roles within Fremantle upper management, labels, FMI, Global Documentaries labels, and M&A responsibilities.
- Assist the Global Head to manage and prioritize a range of complex tasks.
- Manage all national and international travel end-to-end for the Global Head and VP, including research, booking, visas, and accommodation.
- Provide national and international travel management to the rest of the team as required.
- Coordinate and manage Documentaries Festivals, forums, and events attended by the Global Head and other team members.
- Build strong relationships with internal and external stakeholders across multiple time zones.
- Act as 'front-of-house' for the department, coordinating team requirements and preparing for meetings.
- Coordinate information and communication across the wider team, including meetings and emails.
- Maintain and disseminate organizational systems, including a slate tracker.
- Compile agendas, track attendance, and ensure relevant materials are ready for meetings.
- Minute meetings, distribute notes, and follow up on actions.
- Organize and support key events such as screenings, away-days, pitch meetings, and team socials.
- Support the Global Head and VP with tasks such as producing PowerPoint presentations.
- Plan ahead for key events throughout the year to ensure adequate preparation time.
- Process expenses, track spend, and handle purchase orders and invoices for the department.
- Provide PA cover for other senior executives within the International department as required.
- Support IT and operations-related requests for the department.
- Deliver on the Team Assistant role and pick up ad hoc projects and requirements.
Requirements
- Demonstrable PA experience in a busy matrix global organization, supporting multiple senior individuals.
- Extensive complex travel booking experience.
- Resilient and proactive mind-set with a flexible approach to daily workload.
- Excellent organizational and time-management skills with exceptional attention to detail.
- Strong problem-solving skills, accuracy, and administration.
- Highly self-motivated.
- Experience working under pressure and multitasking using initiative.
- Experience managing confidential information.
- Ability to prioritize and work to tight deadlines.
- Ability to work independently.
- Proactive and positive can-do attitude.
- Professional presentation and demeanor.
- Strong written and verbal communication skills.
- Team-player able to work within a diverse team with many local and international internal and external stakeholders.
- An interest in Content Acquisitions.
- Experience and understanding of the documentary industry and key players.
- Experience with coordinating events.
Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
About the Company
- Fremantle is a powerhouse of the TV and Film industry, one of the world’s largest and most successful creators, producers, and distributors of Entertainment, Drama & Film and Documentaries.
- We make shows with global appeal, from dramas like The Responder to films like The Hand of God and entertainment like The Rap Game.
- Our purpose is Creating the Extraordinary, Together. We tell stories that connect people globally, reflecting and celebrating diversity.
- We aim to engage and inspire audiences through compelling entertainment.
- We bring together people from all backgrounds and cultures, and are committed to creating opportunities for talent by being inclusive.