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About the Role
Gibson Dunn is a leading global law firm. The Senior Lateral Recruiting Assistant will support the lateral recruiting team by coordinating interview schedules, administering search firm agreements, and launching/tracking onboarding items for new lateral arrivals. The ideal candidate will bring prior lateral attorney recruiting experience at a leading law firm, strong organizational skills, and the ability to manage day-to-day responsibilities with appropriate independence and sound judgment.
Responsibilities
- Coordinate lateral attorney interviews, including tracking in applicant tracking system, gathering availability, preparing and distributing schedules and materials, arranging logistics, greeting candidates, and managing schedule changes.
- Coordinate post-offer visits and conduct office tours upon candidate request.
- Serve as a day-to-day contact for candidates, search firms, and interviewers regarding scheduling, logistics, and routine recruiting inquiries; escalate substantive questions as appropriate.
- Administer the search firm agreement process, including distributing the firm’s standard agreement, tracking signatures, and maintaining accurate records.
- Draft lateral attorney offer letters and maintain file of executed letters.
- Maintain records of lateral candidate compensation offers and market intelligence regarding compensation.
- Administer lateral hiring offer approval processes.
- Launch onboarding for lateral associates upon acceptance of their offers, initiating onboarding tasks and communications, monitoring completion of required documentation, and following up with incoming associates and internal departments on outstanding items.
- Track prior checks for prospective candidates, documenting responses and outstanding follow-up, and maintaining confidential recruiting files.
- Track and process recruiting expenses using the firm’s accounting software system.
- Coordinate logistics for recruiting-related meetings, events, and presentations, and provide additional support to the Legal Recruiting team as needed.
Requirements
- Exhibit professionalism and communicate effectively with attorneys, candidates, search firms, and colleagues.
- Work collaboratively and demonstrate a strong commitment to candidate service and team priorities.
- Take initiative and independently manage routine recruiting responsibilities, while recognizing when to seek guidance or escalate an issue.
- Possess excellent interpersonal and organizational skills, with the ability to prioritize competing requests and adapt to changing schedules.
- Demonstrate strong attention to detail and follow-through while meeting deadlines in a fast-paced environment.
- Handle highly sensitive candidate and firm information with confidentiality and discretion.
- Ability to work overtime as needed.
Skills
- Microsoft Office proficiency
- Recruiting databases
- ViRecruit
- ChromeRiver
- iManage
- AI tools (Claude, ChatGPT)
- Reviewing AI outputs
- Safeguarding confidential information
Location
- New York
Work Type
- Full-time
Experience Level
- Senior
Education Level
- Bachelor's degree
Salary/Compensations
- $68,000 - $78,000
Benefits
- Health care
- Retirement benefits
- Paid days off (sick time, vacation time)
- Parental leave
- Basic life insurance
- Flexible Spending Accounts
- Discretionary, performance-based bonuses
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- The firm’s work is distinguished by a unique combination of precision and vision.
Equal Opportunity
- Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.