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About the Role

This position is responsible for managing, leading, and producing NYRR event properties, including the TCS New York City Marathon, from concept through execution.

Responsibilities

Manage all aspects of the project life cycle for NYRR events, including expense tracking, invoice reconciliation, site planning, permits, timelines, logistics, run of shows, scripts, announcer scheduling, stage management, power and sound, live entertainment, staffing, vendor and contract management, sponsorship activation, and runner engagement.
Oversee post-event reconciliation and prepare reports and recaps.
Manage and focus on sponsored and street events, in addition to Central Park and Prospect Park events.
Develop and create site layouts using Google Maps, Adobe PDF, PowerPoint, or similar mapping software.
Oversee ordering of materials from outside vendors, ensuring delivery and placement, and processing vendor payments.
Collaborate with various internal teams (Runner Services, Warehousing, Production, Race Scoring, Staffing/Volunteer, Hospitality, Broadcast, Medical) to ensure seamless integration of plans.
Develop and maintain event standards, standard operating procedures, planning management tools, and event analytics to optimize operational efficiencies.
Mentor other team members and interns through project planning.
Liaise externally with City Agencies (NYC Parks Dept, Central Park Conservancy, Prospect Park Alliance, NYPD, FDNY, The Mayor’s Office, Department of Transportation, Department of Sanitation, MTA) and local communities.
Liaise internally with departments (Strategic Partnerships, Marketing, Strategy & Planning, IT, Finance) to ensure organizational alignment on deliverables, messaging, communications, strategy, and budgets.
Perform other duties and department projects as assigned.

Requirements

Minimum 3-5 years of event project management experience, preferably in the sports and/or entertainment industries.
Strong logistical/operational and customer service background.
Run of Show, Scripting, and Stage Management experience.
Event site planning and management experience.
Working knowledge of event site planning, power, lighting, connectivity, and A/V.
Ability to manage budgets and work within established budgetary guidelines.
Willingness to travel, work various weekends and extended hours as needed.
Strong leadership skills and ability to work effectively in a collaborative team environment.
Ability to manage part-time staff.
Focused attention to detail.
Ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment.
Ability to work well under pressure and tight deadlines.
Comfortable presenting to organizational senior management and external City Agencies.
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
Strong commitment to diversity, equity, and inclusion.
All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon.
Ability to lift heavy equipment greater than 25lbs.

Skills

Event site planning
Event management
Logistics
Operations
Customer service
Run of Show
Scripting
Stage management
Power
Lighting
Connectivity
A/V
Budget management
Leadership
Teamwork
Project management
Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Attention to detail
Communication skills (written and verbal)
Spanish (a plus)
USATF Official Certification (preferred)
FEMA Level 100, 200, 700 and 800 training (preferred)
CPR/AED and First Aid Certification (preferred)
Forklift certification (preferred)

Location

New York City
Midtown Manhattan office

Work Type

Hybrid
Full-time

Experience Level

3-5 years of event project management experience

Education Level

Bachelor’s degree preferred

Salary/Compensations

About the Company

New York Road Runners (NYRR) was founded in 1958 and has grown into the world’s premier community running organization.
NYRR’s vision is to build healthier lives and stronger communities through the transformative power of running.
NYRR’s year-round offerings provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life.
NYRR’s premier event, the TCS New York City Marathon, attracts top runners, raises millions for charity, and drives economic impact for New York City.
NYRR is committed to youth fitness programs that educate and inspire children in underserved communities.
Headquartered in New York City, NYRR is a 501(c)(3) organization.
At New York Road Runners, we are committed to building an inclusive, diverse workplace.
The Event Development and Production Department develops and produces NYRR events from concept through execution.
The team leads core elements of operations including physical site management, timing and scoring, volunteer management, hospitality, safety and security, warehouse management, city and state agency relations, and permitting.

Equal Opportunity

New York Road Runners is an Equal Opportunity Employer.
We are committed to building an inclusive, diverse workplace by finding the best candidate for the job.
Checking off every single requirement on our job description is not necessary to apply.
If you think you are a good fit and have a passion for the work we do, please submit your application.
We are eager to learn about your experience and skills!
You may be the right candidate for this or other open positions.