Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Executive Assistant and Office Administrator role.
Rezi rewrites your resume against CNA Insurance's job description. Free.
Tailor your resume to this Executive Assistant and Office Administrator role.
Rezi rewrites your resume against CNA Insurance's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant and Office Administrator posting at CNA Insurance — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant and Office Administrator posting at CNA Insurance — free, in seconds.
About the Role
The Executive Assistant & Office Administrator supports assigned executives and serves as the primary point of contact for employees, visitors, vendors, and external business partners, ensuring a professional and welcoming office environment. This role manages reception, office facilities, security access, mail and courier services, supplies, vendor relationships, and administrative payment processes, while balancing executive priorities with hands-on office management.
Responsibilities
- Manage calendars, end-to-end travel arrangements, and expense administration.
- Serve as the primary reception contact, greeting visitors, answering and directing calls, and responding to general inquiries.
- Coordinate meetings, events, catering, and boardroom logistics.
- Oversee day-to-day office operations, including supplies, facilities, property maintenance, security access, and vendor relationships.
- Coordinate incoming and outgoing mail, couriers, packages, and business documents.
- Support invoice processing, vendor administration, cheque handling, and routine financial administration.
- Coordinate employee workplace needs, including access cards, business cards, nameplates, supplies, and office communications.
- Maintain accurate files and records and provide support for special projects and administrative initiatives.
- Assist other executive assistants with administrative support to senior leadership, meeting coordination, correspondence, presentations, reports, and confidential materials.
- Perform ad hoc responsibilities as they arise.
Requirements
- Minimum 5 years of administrative experience, preferably including senior-level or executive support.
- Strong organizational and time-management skills with the ability to manage competing priorities.
- Excellent written, verbal, interpersonal, and customer-service skills.
- Demonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.
- Proactive and resourceful with strong problem-solving skills and attention to detail.
- Ability to work independently while collaborating effectively with employees, leaders, vendors, and external partners.
Skills
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience coordinating office operations, facilities, vendors, meetings, and workplace services is an asset.
- Knowledge of the insurance or financial-services industry is an asset.
Experience Level
- Senior-level or executive support experience preferred.
Education Level
- Post-secondary education in Business Administration, Office Administration, or a related field preferred.
- Equivalent combination of education and relevant experience will be considered.
About the Company
- At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.
Equal Opportunity
- CNA is committed to providing equal employment opportunities to all employees and applicants.
- It is our policy to provide equal employment opportunities based on job-related qualifications and ability to perform a job.
- If you require an accommodation during the hiring process or upon hire, please inform Human Resources.
- CNA will consult with the applicant to provide suitable accommodation that takes into account the applicant’s accessibility needs.