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Don't guess if your resume is good enough.
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About the Role
Energetic administrative professional to support a team of Construction Project Managers and ensure projects run smoothly within a successful and rapidly growing organization.
Responsibilities
- Prepare various forms including Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals.
- Provide drawing management support: filing, printing, maintaining drawing logs, and managing FTP site and Procore.
- Assist with event planning and coordination for groundbreaking and office events.
- Support Project Managers with proposal assembly, including typing letters, outline specifications, and assembling proposal books.
- Handle incoming phone calls and coordinate communication with vendors and customers when Project Managers are unavailable.
- Maintain various lists for Project Managers, such as job lists and subcontract tracking lists.
- Type and prepare documents including letters, bid instructions, memos, proposals, outline specifications, and expense reports.
- Make travel arrangements as needed.
- Uphold the company culture of working hard and playing hard.
- Provide backup support for front desk and reception duties.
Requirements
- 2-5 years of related project administration experience.
- Construction industry experience is a plus.
- Strong computer skills, including working knowledge of Microsoft Suite (Outlook, Word, and Excel).
- Ability to complete tasks in a timely manner and on schedule with minimal oversight.
- Experience working in Vista, Procore, or similar accounting/ERP system is preferred.
- Experience with document management within a file-sharing system (e.g., Egnyte, Dropbox, SharePoint, OneDrive) is preferred.
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Document Management
- File Sharing Systems
- Procore
- Vista
- ERP Systems
- Communication
- Organization
- Detail-oriented
- Proactive approach
Location
- New York City, PA
Work Type
- Full-time
Experience Level
- 2-5 years
Education Level
- College degree preferred
Salary/Compensations
- $70,000—$75,000 USD
Benefits
- Discretionary bonus compensation based on individual and company performance.
About the Company
- ARCO is one of the fastest-growing, privately-owned companies in America with over 30 years of experience as design-build experts.
- Completed over 7,500 design-build projects nationwide.
- Ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026.
- Focus on client relationships, trust, and enthusiasm for hard work.
Equal Opportunity
- EOE, including disability/vets