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About the Role
The Assistant Manager, Global Communications will support the Global Communications team in managing day-to-day operations, ensuring seamless communication between markets, agency partners, and global headquarters. This role involves maintaining calendars, trackers, databases, and reporting for launches and events, as well as supporting the upkeep of essential toolkits and standards for regional teams.
Responsibilities
- Support day-to-day communication with regional teams and agency partners.
- Share global priorities, calendars, and launch updates with markets, and track follow-ups.
- Coordinate regional calls, take notes, and track action items.
- Support the communications intake process by logging, routing, and tracking requests.
- Inform global functions of communications timelines to ensure calendar alignment.
- Monitor emerging trends, media, and cultural moments, sharing relevant opportunities.
- Assist with the rollout of global ways of working and onboarding new markets/agencies.
- Maintain the global press toolkit, organizing assets and gathering launch information.
- Track exclusives, embargo dates, and market sequencing across regions.
- Assist in drafting press releases, pitches, and launch materials.
- Maintain the global event toolkit and planning resources.
- Keep crisis contact lists current and log/track issues during responses.
- Support the Senior Manager and agency partners on global events and brand experiences.
- Coordinate event logistics, including guest lists, RSVPs, invitations, and shipments.
- Coordinate with agency partners on logistics, deliverables, and deadlines.
- Draft post-event recaps and compile competitive examples of events and activations.
- Maintain the global communications calendar, tracking launches, events, and news.
- Manage the CEO press calendar and incoming requests, coordinating travel.
- Prepare briefing documents for the CEO and senior leaders.
- Collect and check monthly reporting from regional teams.
- Prepare the monthly leadership report with highlights and learnings.
- Compile KPI and coverage data across markets, earned media, events, and share of voice.
- Update the global awards tracker.
- Maintain databases and spreadsheets, including contact lists and interview requests.
- Track program spend, invoices, and purchase orders against budget.
- Forecast product needs for launches, events, and global programming.
- Coordinate product orders, samples, and gifting shipments, including customs and international shipping.
- Maintain the international product closet.
Requirements
- 3+ years in communications, events, or brand marketing, or an executive assistant role with strong project management responsibility.
- Exceptional organization and attention to detail.
- Strong writing and communication skills and sound judgment.
- A proactive, supportive team player who is reliable and eager to learn and grow.
- Experience supporting events or brand activations, including logistics, shipping, and vendor coordination.
Skills
- Project management
- Communication
- Writing
- Event logistics
- Vendor coordination
- Database management
- Spreadsheet management
Location
- New York
Work Type
- Hybrid
- Full-time
Experience Level
- Assistant Manager
Salary/Compensations
- $80,000—$90,000 USD
Benefits
- Competitive salary and bonus program for full-time team members
- Flexible hybrid work environment with opportunities for collaboration and growth
- Inclusive culture that values diverse perspectives and celebrates individuality
- The chance to be part of a fast-growing, award-winning global beauty brand
About the Company
- Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand inspired by Brazil’s beauty rituals, warmth, and spirit.
- Delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.
- Headquartered in New York with global teams in Paris, London, and Germany.
- Recognized as one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024.
- Underscores its leadership in the beauty industry and outstanding workplace.
Equal Opportunity
- Sol de Janeiro is committed to diversity and inclusion in the workplace.
- We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
- Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com.