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About the Role
Support two senior members of Aegis leadership, including a Partner and a former health system CEO, with potential to support an additional executive. This role requires minimal direction and focuses entirely on executive support, with office management duties handled by others. The position starts at 20 hours per week, with potential for growth.
Responsibilities
- Book and manage all travel, including flights, ground transportation, lodging, and dining reservations, optimizing for time.
- Prepare detailed itineraries and adjust them in real time as plans change.
- Identify dates when an executive’s in-person presence would add the most value for key meetings, partner visits, and events.
- Build and maintain a forward-looking calendar of in-person visits.
- Coordinate across internal teams and external stakeholders to keep schedules aligned.
- Manage complex, ever-changing calendars for multiple executives, anticipating needs.
- Represent the office professionally with board members, health system partners, investors, and other external stakeholders.
- Oversee expense management, submitting expenses and travel reimbursements in a timely manner.
- Help manage a principal’s inbox, flagging priorities and drafting routine responses.
- Prepare for meetings by assembling agendas, briefing materials, and background information.
- Track follow-ups to ensure tasks are completed.
Requirements
- 4+ years of experience as a dedicated Executive Assistant supporting senior executives (Partner, Managing Director, CEO, or Chairman level).
- Experience in a private equity firm, venture capital fund, investment bank, or the executive office of a midsize company.
- Deep expertise in travel management, including complex domestic and international itineraries.
- A track record of supporting multiple executives at once with sound prioritization and judgment.
- A polished, professional presence and absolute discretion with confidential information.
- The ability to work independently, anticipate needs, and take ownership without much direction.
- Exceptional organization and attention to detail.
- Strong written and verbal communication skills.
- Proficiency with Outlook and/or Google Workspace.
- Proficiency with expense tools such as Concur.
- Genuine interest in a part-time schedule (20 hours per week to start), with flexibility to grow.
- Exposure to healthcare, health system, or physician leadership is a plus.
Skills
- Travel management
- Complex itinerary planning
- Calendar management
- Expense management
- Inbox management
- Meeting preparation
- Prioritization
- Judgment
- Professional presence
- Discretion
- Independent work
- Anticipating needs
- Ownership
- Organization
- Attention to detail
- Written communication
- Verbal communication
- Outlook proficiency
- Google Workspace proficiency
- Concur proficiency
Location
- Midtown Manhattan, New York City
- Remote
Work Type
- Part-time
- Remote
Experience Level
- 4+ years of experience
Salary/Compensations
- $40 - $45 per hour
About the Company
- Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies, with a focus on artificial intelligence.
- The Aegis platform brings together market-shaping ideas, permanent growth capital, and ambitious individuals driven to solve major societal problems.
- Our companies use technology to transform healthcare by dramatically improving quality, access, and cost.
- Aegis creates new companies with substantial input from our Digital Consortium of a dozen leading health systems and other ecosystem partners.
- We have launched 6 innovative companies to date and are just getting started.
Equal Opportunity
- Aegis Ventures is a proud Equal Opportunity Employer — we recruit, train, compensate and promote our team members based on qualifications.
- We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.