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About the Role
The Manager, Litigation & Corporate Paralegals oversees staffing, utilization, professional development, and daily operational support for paralegal teams serving the Firm’s corporate transactional and litigation practices. This role collaborates with assigning attorneys, Practice Directors, and stakeholders to manage resources, balance workloads, support performance, and enhance team effectiveness. The position also leads recruiting, onboarding, training, and engagement initiatives, while seeking opportunities to improve processes and integrate automation and AI tools.
Responsibilities
- Support Litigation and Corporate practice groups in resource allocation, staffing strategy, and productivity management.
- Communicate with assigning attorneys to clarify staffing requests and coordinate with paralegals on capacity and workflow.
- Partner with Practice Directors to manage utilization, workload distribution, and cross-office collaboration.
- Analyze reports to monitor paralegal time, capacity, and availability for efficient matter assignment and load balancing.
- Oversee work assignment policies, procedures, and systems, including assignment tracking and time-entry compliance.
- Manage departures and transitions, including work handoff and knowledge transfer.
- Serve as a point person for issue-spotting and problem-solving on staffing and workflow matters.
- Assist with recruiting and hiring processes, including interviewing and candidate selection.
- Plan and lead the onboarding and orientation of new paralegals.
- Manage the performance review process for Litigation and Corporate paralegals.
- Monitor, escalate, and address performance issues in coordination with Firm leadership and Human Resources.
- Serve as a resource to paralegals by providing guidance, mentorship, and connections to development resources.
- Identify training and development needs and help design and implement substantive training programs.
- Connect regularly with paralegals to monitor morale and address concerns.
- Develop and lead initiatives that foster team cohesion and engagement.
- Liaise with client or Firm contacts regarding staffing protocols and secondment coordination.
- Collaborate with Practice Directors and stakeholders to support operational goals.
- Identify operational inefficiencies and recommend/implement process improvements.
- Identify opportunities to leverage automation and AI tools to improve workflows.
- Facilitate communication across paralegal cohorts.
- Coordinate group meetings, including developing agendas and organizing presentations.
- Assist with annual budget preparation, operational expense tracking, and reporting.
- Prepare or contribute to management reporting on utilization, staffing trends, and hiring needs.
- Perform other duties as assigned.
Requirements
- 5-7 years of experience at a law firm or professional services firm.
- Demonstrated experience managing staffing, resource allocation, utilization, and workflow coordination in a fast-paced professional services environment.
- Strong leadership and people management skills, including experience with coaching, mentoring, performance management, and employee development.
- Excellent judgment and problem-solving skills, with the ability to assess competing priorities and make sound, timely decisions.
- Strong interpersonal and communication skills, with the ability to work effectively with attorneys, paralegals, clients, and administrative leadership.
- Ability to work both independently and collaboratively in a fast-paced, demanding environment.
- Strong attention to detail and a high degree of self-motivation, with the ability to produce accurate, timely, and complete work product.
- Strong organizational and project management skills, with close attention to detail and the ability to manage multiple priorities simultaneously.
- Strong technical skills including proficiency in MS Office programs such as Outlook, Word, and Excel.
- Must be flexible and willing to work outside of core business hours as necessary.
Skills
- Staffing
- Resource allocation
- Utilization management
- Workflow coordination
- Leadership
- People management
- Coaching
- Mentoring
- Performance management
- Employee development
- Problem-solving
- Interpersonal communication
- Collaboration
- Attention to detail
- Self-motivation
- Organizational skills
- Project management
- MS Office (Outlook, Word, Excel)
- Automation and AI tools
Location
- New York
Work Type
- Hybrid
Experience Level
- 5-7 years
Education Level
- Bachelor's degree
Salary/Compensations
- $150,000 to $175,000
About the Company
- Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, established in 1884 with approximately 2,000 lawyers.
- The Firm is headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C.
- The Firm provides coordinated legal advice and transactional capability to clients around the globe.
Equal Opportunity
- Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.
- The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status.
- This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.