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About the Role
The Assistant Registrar assists with the daily operations of the Registrar's Office, supporting students and faculty with registration, degree audits, and course scheduling.
Responsibilities
- Coordinate master course schedules, classroom assignments, and final exam timetables.
- Review degree applications and conduct graduation audits.
- Assist with commencement preparations and communicate audit results to faculty advisors.
- Oversee data flow from registration to degree conferral, including grade processing, student withdrawals, academic dismissals, transcript management, record corrections, and diploma processing.
- Submit data files to the National Student Clearinghouse (NSC) for graduation verification.
- Conduct training for students, staff, and faculty on Ellucian Colleague Self Service and Degree Audit.
- Respond to inquiries regarding College academic policies from students, parents, faculty, and staff.
Requirements
- Bachelor’s degree from an accredited college or university, or a combination of relevant education, training, certifications, and/or work experience.
- 2 to 3 years of progressively responsible experience in a Registrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling preferred.
- Familiarity with higher education student information systems (Ellucian Colleague or Banner) preferred.
- Proficiency in Microsoft Office, including Excel, preferred.
- Experience using ticketing software preferred.
- Working knowledge of FERPA and student privacy regulations preferred.
- Finalists for hire will undergo a background check that includes education, employment, and criminal convictions.
Skills
- Ellucian Colleague Self Service
- Degree Audit
- Microsoft Office
- Excel
- Ticketing software
- FERPA
- Student privacy regulations
Location
- Schenectady, NY
Work Type
- In-Person
- Regular Full-time
Experience Level
- 2 to 3 years of progressively responsible experience
Education Level
- Bachelor's degree
Salary/Compensations
- $62,353.20
Benefits
- Generous Vacation, Sick, and Personal Time
- Winter Recess Break in Addition to Paid Holidays
- Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance
- Flexible Spending and Dependent Care Accounts
- Free On-Campus Fitness Facility Access
- Discounts for On-Campus Wellness Programs
- Pre and Post Tax participation in a 403(b) Retirement Plan
- Salary Continuation Program in the event of Disability
- Tuition Exchange
About the Company
- Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.
Equal Opportunity
- We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.