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About the Role
Responsible for the organization and management of multiple exhibition and conference projects from conception through to completion, ensuring operational excellence and good ROI.
Responsibilities
- Plan and execute all operational and logistical elements for conferences and exhibitions.
- Brief and tender for conference elements including stage designs and technical riders.
- Manage AV, speaker management, and content providers onsite.
- Complete onsite fulfillment of all conference elements.
- Manage technical elements of events and projects, including catering, internet, signage, and feature areas.
- Conduct feasibility studies regarding operational requirements and draft budgets for events.
- Conduct site visits to ensure venues are fit for purpose.
- Create and update show floor plans and layout plans.
- Assist with the production of Exhibitor Manuals and Information sheets.
- Coordinate onsite freight, traffic, and security requirements.
- Manage ad hoc projects such as Evening Functions or Roadshows.
- Agree event sponsorship sales opportunities, obtain quotes, and implement sponsor/exhibitor agreements.
- Analyze event operations post-show and implement recommendations for improvement.
- Manage Salesforce and operational processes for designated events, including Critical Path Analyses.
- Prepare, manage, and monitor operational event budgets.
- Negotiate favorable rates and terms with external providers.
- Interact effectively with team members, other departments, and the global network.
- Present event updates to the wider team, venues, and suppliers.
- Ensure first-class customer communications with delegates, sponsors, and exhibitors.
- Ensure Health & Safety best practices are followed and monitored.
- Complete Health & Safety documentation, including Risk Assessments and Emergency Evacuation Plans.
- Manage direct line reports, including training and personal development.
- Agree objectives and conduct annual appraisals of direct reports.
Requirements
- Experience (4-5 years minimum) in international B2B conferences and exhibitions.
- IOSH Certification.
- Detailed knowledge of small to large scale operations and Health & Safety best practice.
- Strong negotiating and contract management skills.
- Project Management ability to oversee/manage multiple products.
- Sound commercial awareness for event budget management.
- Ability to network and liaise with senior people/trade bodies, associations, and diverse cultures.
- Ability to work under pressure and to deadlines.
- Customer Focused.
- Hard working with a strong work ethic.
- Desire to learn and embrace best practice.
- Respectful, consistent, and reliable.
- Collaborative with open communication and innovation.
- Proactive with initiative.
- Efficient with excellent time management and prioritization.
- Effective in focusing on the right things to deliver the best results.
Skills
- Project Management
- Salesforce management
- Budget management
- Negotiating skills
- Contract management
- AutoCAD knowledge is helpful
- First Aid Knowledge / training is desirable
Experience Level
- 4-5 years minimum
Education Level
- IOSH Certification
About the Company
- dmg events is an equal opportunity employer.
Equal Opportunity
- dmg events is an equal opportunity employer.