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About the Role

The Co-ordinator, Invention will support the operations of the Technology Transfer and Venture Building (TT&VB) team, providing comprehensive coordination of funding and investment processes, alongside diary and administrative support for the Senior Directors. The role is key to ensuring the effective and efficient delivery of the TT&VB portfolio and investment processes, involving engagement with senior stakeholders across various sectors.

Responsibilities

Provide specialist co-ordination support for the end-to-end TT&VB process, including material contribution to the design of new processes as well as delivering established ones.
Run the back-office, operational aspects of funding and investment committees, triage panels and review meetings, preparing high-quality materials alongside technical specialists and arranging logistics.
Provide professional diary management support for the two Senior Directors in the Invention Unit.
Maintain the portfolio database, tracking and co-ordinating reporting and review processes.
Promote a culture of continuous improvement in the TT&VB team and wider organisation, proactively proposing solutions and implementing them.
Represent the TT&VB team with professionalism and confidence, to a wide range of stakeholders, both internal and external.
Act as a source of knowledge wrt funding and investment back-office processes and systems.

Requirements

Significant experience of building and co-ordinating back-office funding and/or investment processes, end-to end.
Highly organised and adaptable, able to prioritise workload.
Solutions-focused and confident working in an ambiguous environment, with the ability to act independently in areas of expertise.
Extensive experience of providing high-quality diary management support, with demonstrated experience of tailoring the approach to the needs of the colleague supported.
Experience working in a healthcare/ life-sciences-aligned environment is desirable.
Proven administrative, coordination, or executive support capability developed through practical experience, with strong organisational, communication, digital, and prioritisation skills, and the ability to work independently with discretion.
Experience supporting delivery of projects, tasks or workstreams within healthcare, research, innovation or the public sector.
Demonstrable track record of strong organisational and coordination skills with excellent attention to detail.
Experience providing administrative or operational support, including meeting coordination, workshops or events involving internal and external stakeholders, document preparation, and information management.
Experience managing multiple priorities in a fast-paced environment.
Experience supporting financial processes (e.g., invoice processing, tracking spend, updating financial logs) is desirable.
Experience supporting reporting processes or maintaining project or portfolio tracking systems.
Strong organisational and planning skills, with the ability to prioritise tasks and manage time effectively.
Strong written and verbal communication skills, able to engage professionally with colleagues and partners.
Proficiency in Microsoft Office and confidence using digital systems such as CRM platforms or project tracking tools.
Ability to gather, organise and present information clearly, including basic reporting or data‑handling tasks.
Problem‑solving mindset with attention to detail and a commitment to accuracy.
Demonstrates commitment to championing our organisational commitments to equality, diversity and inclusion.
Demonstrates accountability and reliability in delivering assigned tasks.
Works collaboratively and contributes positively to a supportive team culture.
Shows initiative within defined boundaries and seeks guidance when needed.
Curious, adaptable, and willing to learn new skills related to innovation and project delivery.
Alignment with organisational mission and values.
Practical experience embedding equality, diversity, and inclusion strategies.
Acts with integrity and consistently champions organisational values.
Builds trust and credibility with colleagues and stakeholders.
Demonstrates adaptability and resilience in a changing environment.
Collaborative, inclusive, and committed to continuous improvement and innovation.

Skills

Organisational and planning skills
Prioritisation and time management
Written and verbal communication skills
Proficiency in Microsoft Office
Confidence using digital systems (CRM, project tracking tools)
Information gathering, organisation, and presentation
Basic reporting or data-handling tasks
Problem-solving
Attention to detail
Accuracy

Location

London

Work Type

Permanent
Full-time
Hybrid (40%/2 days per week on site presence)

Experience Level

Grade 2

Education Level

A‑level equivalent, Advanced Apprenticeship, Diploma or equivalent professional experience

Salary/Compensations

£40,000 - £52,000 per annum

Benefits

Flexible working arrangements

About the Company

We are a health innovation company powered by a world-class ecosystem of founders, clinical innovators and leading healthcare organisations and universities.
We work across London, and beyond, helping innovations move from promise to real-world impact.
Our work spans the full innovation journey: forecasting emerging healthcare challenges and opportunities, developing and proving breakthrough solutions, adopting what works in real clinical settings, and scaling innovations to improve and transform care.
By combining deep clinical insight with the ability to test, adopt and scale through our world-class ecosystem, we make health innovations work in practice, not just in theory.
Our vision is a world where innovation creates better health for all.

Equal Opportunity

We are committed to equality, diversity and inclusion.
We aim for our workforce to reflect the diversity of the communities we serve; for those who work for us to feel heard, valued and a sense of belonging; and for our work to help tackle wider health inequalities.
UCLPartners is committed to equal opportunities and all people acting on its behalf must perform their duties in a manner that supports and promotes this commitment.
We welcome applications from candidates who are neurodiverse, have a disability or long-term health condition.