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About the Role

The HR and Benefits Assistant provides administrative support to the Human Resources Department, assisting with benefits administration, invoice processing, payroll processing, employee onboarding, recordkeeping, and general HR operations. This position is based in San Francisco, CA, with a flexible hybrid work arrangement requiring three days in the office per week.

Responsibilities

Enters and updates employee data in the HRIS and other designated systems.
Maintains electronic personnel files, benefits records, and other HR documents in an organized and confidential manner.
Prepares routine HR reports, including headcount, turnover, and personnel activity reports.
Prepares ad hoc reports for the HR Department and other departments as requested.
Assists with employment verifications and related requests for information.
Helps prepare EEOC, OSHA, and other government compliance reports.
Assists with filing, tracking, and quality-checking HR records and reports.
Assists with gathering information for survey submissions and special projects.
Assists the Benefits Manager with enrollment processing for health and welfare plans.
Maintains benefits records in the HRIS; distributes benefits communications, forms, and notices.
Assists employees with routine questions regarding benefits eligibility, enrollment, coverage, and deadlines; escalates complex issues as appropriate.
Assists with the preparation and distribution of initial and qualifying-event COBRA notices and related documentation.
Assists with the preparation and distribution of Leave of Absence memos and related forms and notices.
Assists with the preparation of materials, tracking, and updates for annual Open Enrollment.
Reviews and reconciles benefits invoices against enrollment records and routes discrepancies or payment requests for follow-up.
Assists with tracking benefits enrollment changes and outstanding employee documentation.
Follows up on missing, incomplete, or inconsistent Timesheet information.
Prepares Payroll Action Forms and related supporting documentation for payroll processing.
Responds to routine payroll inquiries and routes complex questions to the HR/Payroll Specialist.
Provides backup to the HR/Payroll Specialist as assigned, including payroll and related reports.
Assists with preparing 401(k) deferral funding and loan repayment documentation.
Assists with preparing schedules, spreadsheets, and other materials for the annual retirement plan audit.
Assists with new-loan confirmation including verification of receipt of loan.
Prepares offer letters and assembles onboarding packets for new employees.
Coordinates background checks and tracks completion of pre-employment requirements.
Schedules orientation sessions and assembles orientation materials.
Prepares new hire paperwork and assists with collecting required employment documents.
Maintains onboarding checklists and follows up on outstanding items.
Processes termination checklists and assembles offboarding documentation.
Assists with logistics and coordination for HR-sponsored and Firmwide events.
Assists with coordination of employee volunteer programs.
Supports wellness programs, including scheduling presentations, tracking participation, and coordinating wellness challenges.
Assists with charitable matching initiatives, including collecting pledges and processing related payments.
Proofreads communication pieces.
Assists the department in improving processes and efficiency.
Strives to meet deadlines.
Assists with special projects as assigned.
Works cooperatively with attorneys and staff in the firm.
Performs other related duties as assigned.

Requirements

High school diploma or equivalent required.
Associate’s degree or coursework in human resources, business administration, or related field preferred.
A minimum of one year of administrative or office support experience required.
Prior experience in a human resources department or professional services environment desirable.

Skills

Proficiency in Microsoft Office Suite with intermediate Excel skills.
Strong basic math skills.
Accurate touch-typing at a net speed of at least 40 words per minute.
Strong organizational skills and impeccable attention to detail.
Excellent communication skills, both written and verbal.
Demonstrated use of correct grammar, spelling, and punctuation.
Ability to handle confidential information with discretion and integrity.
Ability to work effectively within a team and prioritize multiple tasks.
Strong time management skills and ability to work under pressure.
Ability to learn and effectively use HRIS.
Customer-service orientation and a professional, responsive approach to assisting employees and colleagues.

Location

San Francisco, CA

Work Type

Flexible Hybrid
Remote
Onsite

Experience Level

1+ year of administrative or office support experience

Education Level

High school diploma or equivalent
Associate’s degree or coursework in human resources, business administration, or related field preferred

Salary/Compensations

$70,000 - $75,000

Benefits

Comprehensive medical, dental, vision
Generous PTO
Educational reimbursement
Charitable contribution matching
Discretionary bonus
Health and welfare benefits
Leave
Paid holidays
Retirement plan benefits

About the Company

Farella Braun + Martel is a leading Northern California law firm representing corporate and private clients in sophisticated business transactions and complex commercial, civil and criminal litigation.
Clients seek our imaginative legal solutions and the dynamism and intellectual creativity of our lawyers.
We are headquartered in San Francisco and maintain an office in the Napa Valley that is focused on the wine industry.
Farella’s commitment to supporting the industries of Northern California and our entrepreneurial responsiveness to the regional demands, have driven our growth and evolution.
Nimbleness and opportunistic management have propelled our success through 60 years.
From trial prowess in high-stakes litigation to utility-scale renewable energy project development and complex transactional expertise, Farella’s clients rely on and appreciate our fierce focus on client service and high quality work.
Farella has successfully fused the quality, experience and resources of large firms with the relationship, flexibility and personal attention associated with a mid-sized firm.
Farella has received industry and peer recognition equal to any firm in the country.
In 2006, Farella was the first major law firm in San Francisco to obtain certification as a green business by the San Francisco Green Business Program, recognizing the firm for meeting the program’s stringent environmental standards.
We received our fourth Green Business certification in 2020.

Equal Opportunity

We strive to ensure that everyone working at Farella feels like they belong.
To that end, our recruiting, retention and practice development programs welcome, support and promote the interests of women, families and people of all ethnicities and sexual orientations.
At Farella, we are committed to diversity, both as an ethical ideal and as a business imperative.
Farella is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.
We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Farella is an Equal Opportunity Employer.