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About the Role
The Senior Supply Chain Coordinator ensures appropriate products and services are acquired in the most timely, cost-effective, and efficient manner for Austin Regional Clinic and related entities. This role drives cost-saving initiatives through negotiation, manages RFPs and projects, and ensures consistency in purchasing policies and best practices.
Responsibilities
- Provide leadership in driving cost savings initiatives, identifying opportunities, and coordinating implementation.
- Lead supply chain projects including RFPs, vendor evaluation, and new contract implementation.
- Manage local and GPO contracts, serving as a coordinator for contract information.
- Maximize the use of available contracts, evaluating alternatives like generics and value-added services.
- Communicate the status of products and services to maintain efficient operations and support patient care.
- Collaborate with internal customers to understand needs and align supply chain support with strategic direction.
- Receive and assess requests for products or services, identify and research prospective suppliers, obtain quotes, and initiate purchase orders.
- Prepare and evaluate Requests for Proposals (RFP) for suppliers.
- Coordinate supply chain operations for projects, ensuring timely delivery of products and services.
- Prepare and place purchase orders with suppliers, tracking orders to ensure timely receipt.
- Assist in extracting data, analyzing, and preparing reports related to the Oracle purchasing system and supplier systems.
- Serve as a point of contact for ad hoc purchasing and usage data requests.
- Review purchase requests for appropriate coding and authorization.
- Manage the returns/credits process with suppliers.
- Resolve match-hold problems with Accounts Payable and suppliers, proposing process improvements.
- Identify, research, and resolve back-order discrepancies, expediting orders or sourcing alternatives.
- Participate in the development of goals, objectives, policies, and procedures, and monitor compliance.
- Coordinate special assigned projects.
- Provide excellent customer service to internal and external individuals.
- Greet suppliers and sales representatives appropriately.
- Participate in field visits as appropriate.
- Interface with organization’s leaders.
- Answer telephones when necessary.
- Perform other duties as assigned.
Requirements
- Bachelor's degree and at least three (3) years of experience in supply chain or related position.
- Experience working in healthcare.
- Experience with purchasing IT equipment.
- Proficient with Microsoft Excel, Access, Outlook, and Word applications.
- Experience working with a computerized perpetual inventory system.
- Working knowledge with GPOs.
- Excellent social skills for effective interpersonal interaction.
- Excellent understanding of contract pricing and budgets.
- Knowledge of competitive bidding statutes, purchasing procedures and best industry practices.
- Ability to develop spreadsheets, retrieve data from relational databases, and prepare word processing documents.
- Strong organizational abilities with a penchant for documentation.
- Self-starter capable of working productively with minimum supervision.
- Excellent verbal and written communication skills.
- Excellent keyboard and ten-key skills.
- Ability to perform accurate data entry.
- Excellent attention to detail.
- Excellent customer service skills.
- Excellent interpersonal & problem solving skills.
- Ability to sit for extended periods of time at a computer workstation.
- Ability to engage others, listen and adapt response to meet others’ needs.
- Ability to work in a team environment.
- Ability to manage competing priorities.
- Ability to perform job duties in a professional manner at all times.
- Ability to understand, recall, and communicate, factual information.
- Ability to understand, recall, and apply oral and/or written instructions or other information.
- Ability to organize thoughts and ideas into understandable terminology.
- Ability to apply common sense in performing job.
- Ability to research and resolve problems.
Skills
- Supply chain management
- Contract negotiation
- RFP management
- Vendor evaluation
- Project management
- Purchasing
- Cost savings initiatives
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Microsoft Word
- Computerized perpetual inventory systems
- GPO (Group Purchasing Organization) knowledge
- Oracle EBS knowledge
- Customer service
- Interpersonal skills
- Problem-solving
- Communication (verbal and written)
- Data entry
- Attention to detail
- Organization
- Teamwork
Location
- Central Texas
Work Type
- Full-time
Experience Level
- Senior
- 3+ years
Education Level
- Bachelor's degree
- Supply Chain degree or certification (Preferred)
Benefits
- Medical
- Dental
- Vision
- Flexible Spending Accounts
- PTO
- 401(k)
- EAP
- Life Insurance
- Long Term Disability
- Tuition Reimbursement
- Child Care Assistance
- Health & Fitness
- Sick Child Care Assistance
- Development
About the Company
- Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years.
- We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow.