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About the Role
The Payroll Specialist reports to the Director of Payroll & Accounting and is expected to process payroll, assist with budgeting, and monthly and year-end statement preparation as well as benefit administration, annual T4 and other government reporting, and the ongoing set-up, maintenance and improvement of payroll and budgeting systems.
Responsibilities
- Ensures department compliance with Ministry of Health and Long Term Care, Generally Accepted Accounting Principles, internal policies/procedures, collective bargaining unit agreements, and Employment Standards.
- Supervises Bookkeepers in payroll processing and preparation of bi-weekly payroll and annual reporting.
- Conducts regular audits of facility systems, both computerized and manual.
- Participates in annual external audit of facilities.
- Understands the nature and meaning of quality indicators.
- Completes payroll and related accounting functions accurately and on time, including setup and maintenance of facility payroll systems.
- Assists with maintenance of group benefits plans.
- Provides payroll back-up.
- Prepares specific Ministry of Health annual reports.
- Creates payroll journal entries.
- Prepares monthly analysis of payroll clearing GL accounts.
- Handles WSIB, EHT, and other statutory reporting & annual reconciliations.
- Conducts Annual Payroll Audit.
- Oversees year-end payroll process and tax forms.
- Assists with preparation of budgets, annually and as needed.
- Assists with preparation of monthly statements.
- Performs other duties as assigned.
Requirements
- PCP designation is required.
- Bachelor’s degree in accounting or business administration.
- Minimum 5 years payroll setup and accounting experience in a unionized environment.
- Experience with computerized payroll systems (e.g., ADP, Ceridian) and year-end reporting (T4’s, summaries, EHT, WSIB).
- Experience with benefit administration.
- Proficient in MS Office Excel.
- Experience training and supporting bookkeepers/accountants and operation/nursing managers.
- Experience with payroll reporting to 3rd parties (CRA, Ministry of Health).
- Experience with payroll-related accounting, reconciliations, and accounts payable.
- Ability to interpret Union contracts, Employment Standards Act, policies, and procedures.
- Possesses a sense of responsibility, integrity, and confidentiality.
- Ability to multi-task.
- Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees, and volunteers.
- Ability to demonstrate care in use of supplies and equipment.
- Ability to maintain a neat work area.
- Good organizational skills.
- Ability to work independently.
- Must be levelheaded and calm in emergencies.
- Second language is an asset.
- Background in long-term care is an asset.
- Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one.
- Must submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year).
- Two supervisory references are required.
- Travel is required.
Skills
- Payroll processing
- Budgeting
- Statement preparation
- Benefit administration
- Government reporting
- Payroll systems setup and maintenance
- Problem-solving
- Conflict resolution
- Supervision
- Collective Agreements interpretation
- Employment Standards Act interpretation
- Labour Relations Act interpretation
- System audits
- External audit participation
- Quality indicators understanding
- MS Office Excel proficiency
- Training and support
- Payroll accounting
- Reconciliations
- Accounts payable
- Interpersonal skills
- Organizational skills
Location
- Travel is required
Work Type
- Full-time
Experience Level
- Minimum 5 years payroll setup and accounting experience
Education Level
- PCP designation
- Bachelor’s degree in accounting or business administration
Benefits
- Competitive wages
- Employee benefits
- Employee perks
- Employee and Family Assistance Program
- Matching RRSP contribution
- Support for personal and professional growth
About the Company
- We are passionate about ‘Making Every Moment Matter’™.
- We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass, and who has a commitment to teamwork.
- The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.
Equal Opportunity
- We strive to be diverse, inclusive, fair, equitable and accessible by addressing barriers and promoting dignity and respect for all.
- If you require accommodation at any time during the recruitment process, please contact the hiring manager.