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About the Role
Responsible for providing administrative support to a busy group of attorneys in a fast-paced, high-stress environment. The ideal candidate is highly organized and detail-oriented with exemplary oral and written communication skills and the ability to work well under pressure with minimal input from attorneys.
Responsibilities
- Prepare, format, and revise correspondence, memoranda, legal documents, and forms.
- Prioritize workflow to ensure all assignments are completed within stated or implied deadlines.
- Screen telephone calls and relay accurate messages in a timely manner.
- Communicate effectively with attorneys regarding schedules and availability.
- Reconcile attorney AmEx statements and car service invoices; provide client matter numbers for business meals as requested.
- Review, sort, and prioritize incoming mail.
- Prepare outgoing mail and packages for timely delivery via messenger, courier, or car service, and coordinate distributions as directed.
- Maintain attorney contact databases, including creating, updating, and editing contact information.
- Maintain multiple calendars and reminder systems; manage deadlines, schedule meetings and appointments, and coordinate travel arrangements, lunch/dinner reservations, and internal/external conferences.
- Maintain positive working relationships with clients, attorneys, and staff while adhering to confidentiality requirements.
- Greet clients and visitors, maintain positive client relations, and preserve the confidentiality of attorney-client matters.
- Maintain records and filing systems utilizing iManage Records Manager, including file creation, matter opening, records maintenance, and file closure.
- Provide administrative support coverage for assigned backup attorneys.
- Assist Document Processing, Data Stewards, Administrative Assistants, and other support departments with overflow work as needed.
Requirements
- High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Proficient in Adobe Acrobat Professional.
- Ability to work under pressure while maintaining a high level of professionalism.
- Ability to foster and maintain a positive work environment.
- Thorough understanding of office procedures and the ability to prepare accurate legal documents with minimal supervision and under strict deadlines.
- Ability to proofread documents for grammatical, typographical, and spelling errors and apply standard proofreading marks.
- Excellent interpersonal and communication skills.
- Flexible team player with a collaborative approach and willingness to assist others as needed.
- Ability to work efficiently in a fast-paced environment, manage multiple priorities, and work both independently and as part of a team.
- Flexibility to work overtime, including mornings, evenings, weekends, and holidays, as required.
- Demonstrated reliability and punctuality is a must.
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Adobe Acrobat Professional
- Interpersonal skills
- Communication skills
- Proofreading
- iManage Records Manager
Location
- Normal office environment
Work Type
- Full-time
- Overtime as required
Experience Level
- Minimum five years’ experience as Legal Administrative Assistant or Executive Assistant
Education Level
- Bachelor’s degree preferred
- Equivalent professional experience considered
Salary/Compensations
- $95,000 - $105,000
Benefits
- Competitive compensation and benefits
About the Company
- Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees, ensuring that we attract and retain the most talented individuals.