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About the Role
The Assistant, Regional Programs will provide programmatic support through administrative and customer service-style activities across the Alliance’s partnership work, with a primary focus on the nationwide regional Affiliate Partner Network. The Assistant plays a vital role in ensuring smooth operations, delivering excellent partner and constituent support, and contributing to special projects and events that advance the Alliance’s mission.
Responsibilities
- Serve as a point of contact and customer service-style resource for regional Affiliate partners, providing guidance and troubleshooting assistance
- Assist in developing and updating partner guides, training decks, and onboarding materials
- Support facilitation of virtual Affiliate partner trainings, Town Halls, and informational presentations
- Draft and deploy frequent e-blast communications to the partner network
- Support new partner cultivation, onboarding, and relationship management in coordination with the Manager, Regional Partner Network
- Generate and manage spreadsheets and databases to track partner payments and agreements
- Support the coordination of several large-scale annual mailings of physical materials such as posters, award materials, and event assets across the Affiliate network and other regional awards activities
- Assist Adjudications Team with all elements of regional adjudication preparation as needed (e.g., creating juror accounts, providing troubleshooting support)
- Support Alliance-run regional awards ceremonies and exhibitions as well as organization-wide National Event initiatives, including research and coordination of guest speakers and day-of event logistics, and collecting and organizing related assets
- Capture and share partner and constituent feedback to inform program improvements and innovations
- Other responsibilities as assigned
Requirements
- At least two years’ experience in a related role supporting programs, partnerships, or operations, preferably in a nonprofit or education setting
- Proficiency with Microsoft 365 (Excel) and Google Suite required
- Familiarity with Salesforce, Notion, Campaign Monitor, and Zoom is a plus
- Customer service experience preferred, especially in arts, education, or youth programming
- Willingness to work occasional evenings and weekends during peak program periods
Skills
- Comfortable learning and using a variety of technological tools including databases, spreadsheets, and proprietary online platforms
- Strong organizational skills with the ability to manage multiple projects with overlapping deadlines
- Excellent interpersonal, written, and verbal communication skills
- Detail-oriented, deadline-conscious, and proactive in identifying solutions
- Committed to equity and inclusion practices in all areas of work
- Enthusiastic about supporting teen artists and writers and advancing the Alliance’s mission
Location
- New York City
Work Type
- Part-time
- Hybrid
- 30 hours/week
Experience Level
- At least two years’ experience
Education Level
- 2- or 4-year degree in a relevant field preferred, or equivalent experience
- Alum of the Scholastic Awards is a plus
Salary/Compensations
- $21/hour
About the Company
- The Alliance for Young Artists & Writers identifies and supports the next generation of creative voices.
- Founded to preserve the legacy and shepherd the future of the Scholastic Art & Writing Awards, the Alliance activates a vibrant network of teen artists and writers, alumni, and educational partners across the United States and Canada; creates opportunities for recognition, exhibition, publication, scholarships, and community-building; and celebrates the transformative power of creative expression.
- In 2026, more than 110,000 teens across the United States and Canada entered nearly 335,000 original works in 29 different categories of art and writing.
Equal Opportunity
- Scholastic is an Equal Opportunity Employer.
- Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran.
- Those factors shall not influence the determination of qualifications for a job or other opportunity within the company.
- Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.