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About the Role
This role provides essential secretarial and administrative support to attorneys, ensuring smooth daily operations and effective document management.
Responsibilities
- Prepare attorneys' correspondence and legal documents.
- Draft information on behalf of the timekeeper with minimal direction.
- Manage attorneys' calendars.
- Schedule and organize complex activities like meetings, travel, and seminars.
- Update and proof visual presentations.
- Organize and prioritize large volumes of email and phone calls.
- Respond to recurring information requests.
- Type general correspondences, memos, charts, tables, graphs, and business plans.
- Proofread copy for spelling and grammar, making necessary corrections.
- Volunteer to assist others within practice groups and the office.
- Work harmoniously in a team environment and foster team spirit.
- Share information and expertise readily with staff members at all levels.
Requirements
- High School Diploma or equivalent; secretarial Degree preferred.
- Extensive legal secretarial experience.
- Work experience in a legal or professional services environment.
- Ability to complete fine hand manipulation (heavy typing, dialing, filing).
- Ability to perform tasks requiring sitting, standing, walking, and stooping.
- Ability to lift up to 25 lbs.
- Ability to work independently, prioritize work, and meet deadlines.
- Knowledge of marketing resources and relevant materials.
- Excellent English verbal and written communication skills.
- Actively pursue opportunities for self-development and collaboration.
- Understand Firm structure and available resources.
- Look for ways to improve processes and/or procedures.
- Some analytical ability required to solve administrative problems and prioritize workloads.
Skills
- Intermediate knowledge of Word, Excel, and PowerPoint.
- Intermediate knowledge of office systems (e.g., Intapp Time, Intapp Open).
- Excellent English verbal and written communication skills.
Location
- Toronto
Work Type
- Hybrid
- Full Time
Experience Level
- A large amount of legal secretarial experience
Education Level
- High School Diploma or equivalent
- Secretarial Degree preferred
Salary/Compensations
- CAN$___ to CAN$___ annually
About the Company
- Baker McKenzie empowers clients to compete in the global economy.
- We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance.
- Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.
Equal Opportunity
- Baker McKenzie is an Equal Opportunity Employer.
- We are committed to promoting diversity and inclusion for all.
- Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices.
- We are committed to providing an inclusive and accessible recruitment process.
- We encourage applications from individuals of all abilities and backgrounds.
- If you require accommodations at any stage of the application or interview process, please contact us at recruitmentservices@bakermckenzie.com, and we will work with you toward reasonable accommodating your needs.