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About the Role

The Procurement Specialist will assist the Vice President of Contracts and Administration with all matters relating to professional services' procurements, including developing, evaluating, and managing procurements from end-to-end. This role involves creating and maintaining procurement records, performing administrative processes, monitoring contract compliance, and assisting with various procurement-related tasks.

Responsibilities

Developing, evaluating or reviewing, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements from end-to-end (80% of workload)
Creating and maintaining accurate procurement records
Performing routine administrative processes associated with procurements and contracts including, but not limited to, monitoring the reviews of contractor performance and compliance
Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments
Assisting with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses
Creating requisitions and purchase orders in the State’s Financial System
Performing general research
Assisting with FOIL requests
Maintaining procurement databases and reviewing/modifying/generating various related reports
Effectively manages communication, both orally and in writing, with agency staff and vendors, and other outside parties
Performing tasks relating to internal controls
Performing analysis in detecting trends in procurement matters
Ability to learn, understand and follow the Agency’s procurement policies/procedures
Ability to learn, understand and follow State procurement statutes
Ability to learn and understand the different procurement vehicles and the associated processes
Assisting in other procurement and contract matters in the Unit, as directed

Requirements

Bachelor’s degree as well as relevant academic training or transferrable skills
Master’s degree a plus
Minimum of two years of related experience
Exceptional writing, communication, and documentation abilities, including communication with executive leadership
Strong organizational and analytical skills with proven ability to manage complex workloads
Effective leadership with a track record of taking ownership of assigned projects
Skilled in planning, prioritization, and multitasking under pressure
Adept at problem‑solving and leveraging available resources to drive solutions
Builds productive working relationships with internal teams and external partners
Advanced proficiency in Word, Excel, PowerPoint, and related productivity tools
Demonstrates discretion, precision, and sound judgment in handling confidential information
Creative thinker with the ability to generate practical, innovative ideas
Committed to continuous learning, professional development, and taking on additional responsibility
Reliable attendance, punctuality, and strong time, people, and stress‑management skills
Process‑improvement oriented with the ability to identify and recommend enhancements
Government procurement experience a plus
Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.
Successful candidate must demonstrate ability to pay close attention to detail, have excellent oral and written communication skills together with excellent Word and Excel skills and be able to effectively work independently, and with others.

Skills

Procurement
RFP development
RFP evaluation
Contract management
Record keeping
Administrative processes
Contract monitoring
Contract modifications
Contract amendments
Minority and women owned business enterprises
Service disabled veteran owned businesses
Requisition creation
Purchase order creation
Financial system proficiency
Research
FOIL requests
Database maintenance
Report generation
Oral communication
Written communication
Internal controls
Trend analysis
Policy adherence
Statute adherence
Procurement vehicle understanding
Intellectual curiosity
Business acumen
Analytics
Problem solving
Comfort with ambiguity
Self-motivation
Confidence
Effective work with supervision
Initiative
Accountability
Strong value system
Excellent judgment
Integrity
Ambition
Professionalism
High energy
Acceptance of constructive criticism
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Location

New York City
Albany
Buffalo
Syracuse

Work Type

Full-time

Experience Level

Minimum of two years of related experience

Education Level

Bachelor's degree
Master's degree
Associate degree
J.D.
Ph.D.

Benefits

Participation in New York State’s Health Insurance Program
New York State & Local Employees’ Retirement System
Promotional opportunities
37.5-hour work week
Opportunity for compressed scheduling
Paid time off benefits (vacation, sick, personal days, and federal holidays)
12 weeks of Paid Parental Leave
Paid Family Leave
Eligibility for Federal Public Service Loan Forgiveness Program (PSLF)
Health insurance
Dental insurance
Vision insurance
Retirement plan
Family-friendly policies

About the Company

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.
HCR's Housing Trust Fund Corporation (HTFC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility.
The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management, and Information Technology Services.
Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources.
HCR employs a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families.
Our mission encompasses single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development.
We partner regularly with a variety of public and private stakeholders.
We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring.
Our employees are empowered to make a difference where they live and work.

Equal Opportunity

New York State is an Equal Opportunity Employer (EOE)