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About the Role

The International Rescue Committee (IRC) is seeking a detail-oriented and highly organized assistant to support its Global Board of Directors and Board of Advisors. This role is crucial for ensuring the accuracy, timeliness, and confidentiality of board materials, schedules, records, and communications, directly contributing to IRC's broader operations and programs.

Responsibilities

Attend and take minutes for four to six Board committees, preparing minutes for external sharing and condensing them into two-page summaries.
Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings.
Provide day-of logistical support at quarterly in-person Board meetings and arrange rooms and IT for internal and external meetings.
Produce the monthly internal Bulletin for fundraising staff and the external monthly newsletter for Board and Advisors.
Coordinate related internal updates as needed.
Track candidates for the Nominating & Governance Committee through the pipeline, maintaining accurate, confidential records.
Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce.
Maintain email distribution lists and team materials in RescueNet and Box.
Handle purchase requests, the team credit card, expense reports, and invoices.
Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.

Requirements

3 years of relevant work experience in a fast-paced environment with gradually increasing responsibilities and a track record of high performance.
Prior experience working as an administrative assistant.
Experience working with database platforms, such as Salesforce, is a plus.
Experience working in a non-profit business development department is a plus.
Experience working with high net-worth individuals and/or senior partners is a plus.
Familiarity with AI tools such as Claude, and interest in using them to improve existing systems and workflows is preferred.
Adherence to the core values and principles outlined in IRC Way - Standards for Professional Conduct (Integrity, Service, Equality and Accountability).

Skills

Exceptional attention to detail
Highly organized
Proven track record of managing complex logistics and information accurately
Can-do attitude, flexibility, and resilience
Ability to pivot and adapt to rapidly changing circumstances
Calm under pressure
Problem-solving skills
Strong organizational and time-management skills
Excellent interpersonal and communication skills
Strong listening skills
Ability to accurately follow guidance
Maintains the highest standards of discretion and confidentiality
Ability to work both independently and in a complex, cross-functional team structure
Proactive, takes initiative and anticipates needs
Cordial and kind demeanor
Experience with Outlook email and calendar
Familiarity with complex scheduling
Highly proficient in Microsoft Office suite
Strong in database management
Adobe Acrobat Pro experience

Location

NYC headquarters

Work Type

Hybrid work
Full-time

Experience Level

3 years of relevant work experience

Education Level

Bachelor's degree preferred, but not required

Benefits

10 paid sick leave
10 U.S. holidays
20-25 generous paid time off based on role and tenure
Medical insurance starting at $163/month
Dental starting at $6.50/month
Vision starting at $5/month
Flexible spending accounts (healthcare, dependent care, and commuter)
403(b) retirement savings plan with employer match (immediate vesting)
Non-elective employer contribution to 403(b) based on age and years of service (3-year vesting)
Disability and life insurance
Employee Assistance Program (EAP) offering confidential counseling and support services

About the Company

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.
Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities.
The IRC helps people to survive, reclaim control of their future and strengthen their communities.
IRC employees deliver lasting impact by restoring safety, dignity and hope to millions.
Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) is a leading global humanitarian organization in roughly 40 countries and in 25 cities in the United States.
As the IRC approaches its 100th year of service in 2033, we remain passionate about ensuring that the impact of our programs and the influence of our ideas empower people caught in crisis to make lasting change in their lives.
The President’s Office supports the IRC to deliver on its mission through strategic and focused organization-wide priority setting and delivery.
The External Relations (ER) department raises revenue and the profile of the IRC, enabling the organization to respond to the world’s worst humanitarian crises and help people to survive and rebuild their lives.
Within ER, the Global Board Engagement team is directly responsible for all Board practices, engagement, and strategy for the Board of Directors and Advisors (B&A) for IRC, Inc.

Equal Opportunity

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.