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About the Role
The executive assistant will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The position requires a high level of professionalism, confidentiality, and a sense of urgency.
Responsibilities
- Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
- Coordinate all travel arrangements, including flights, cars, hotels and meals.
- Submit expense reports in a timely manner.
- Handle meeting management administration, including invitations, logistics, attendee tracking, and note-taking.
- Routinely handle confidential correspondence.
- Participate in projects and/or events as assigned, including research, organization, and execution.
- Proofread and assemble information, including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
- Compile data from various resources and prepare appropriate reports and/or documentation with guidance.
- Serve as the primary point of contact for a consistent and positive experience.
- Act as a liaison between ESS, other internal departments, and external parties as appropriate.
- Provide general knowledge of firm systems, tools, and industry knowledge when appropriate.
- Perform other duties as assigned.
Requirements
- Associate degree or 2+ years of experience in a related field.
- Intermediate Microsoft Office skills and ability to learn firm programs/software.
- Basic knowledge of technology tools required for assigned responsibilities.
- Ability to communicate effectively with a diverse audience.
- Effective organization, prioritization, and time management skills with strong attention to detail.
- Excellent people skills.
- Strong grammar and proofreading skills and experience.
- Ability to prepare presentations including charts, graphics, tables, speaker notes, and handouts.
- Ability to balance multiple tasks and projects.
- Must be punctual and able to adapt to changing schedules.
- Ability to convey instructions clearly and concisely and be responsive when required.
- Maintain professionalism in demeanor, conversation, and attire.
- Ability to facilitate discussions with leaders.
- Ability to manage at a macro level and identify when a refined approach is necessary.
- Ability to respond positively to changing circumstances, seek and implement change to drive business improvement, and serve as a model of change.
- Works collaboratively with the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times.
- Must not require sponsorship now or in the future.
- Consideration for applicants with arrest or conviction records.
Skills
- Microsoft Office
- Communication
- Organization
- Prioritization
- Time Management
- Attention to Detail
- People Skills
- Grammar
- Proofreading
- Presentation Preparation
- Task Balancing
- Adaptability
- Responsiveness
- Professionalism
Location
- In-office (initially)
- Hybrid
Work Type
- Hybrid
- In-office
Experience Level
- 1 to 3 years of relevant experience
Education Level
- Associate degree
Salary/Compensations
- $57,200 - $94,600
Benefits
- Competitive benefits and compensation package
- Total rewards
About the Company
- The leading provider of professional services to the middle market globally.
- Purpose is to instill confidence in a world of change, empowering clients and people to realize their full potential.
- Exceptional people are the key to unrivaled culture, talent experience, and client compellingness.
- Offers an environment that inspires and empowers thriving personally and professionally.
Equal Opportunity
- Consideration for employment without regard to race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
- Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.
- Committed to providing equal opportunity and reasonable accommodation for people with disabilities.
- RSM will consider for employment qualified applicants with arrest or conviction records.