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About the Role

The Marketing Assistant provides accurate and timely administrative and operational support to the Marketing Head and Marketing team. The role coordinates meetings, schedules, expenses, contracts, events, promotional-material processes, digital content administration, and document management, working closely with internal functions and external partners while complying with company procedures and applicable pharmaceutical-industry requirements.

Responsibilities

Manage promotional materials, including development applications, registration, inventory monitoring, expense processing, and account-issuance.
Coordinate internal and external meetings, including calendar management and room reservations.
Manage schedules for the Marketing Head and team members, supporting attendance and working-time administration.
Support departmental expense administration, including obtaining quotations, processing invoices, and preparing expense claims.
Coordinate internal applications and documentation for contract execution.
Arrange business travel, meals, visitors, and accommodation for speakers and stakeholders.
Provide operational support for marketing events, including invitations, contracts, bank account information, pre-event forms, speaker travel, and accommodation.
Submit and track relevant applications and approvals in Veeva PromoMats.
Support content administration for product websites and portals, including member information management and inter-departmental coordination.
Maintain departmental records, files, and controlled documents accurately and organized.
Provide other administrative and operational support to the Marketing Department as required.

Requirements

Relevant project owner or assistant experience in a corporate environment.
Experience supporting a pharmaceutical marketing organization is preferred.
Reliable, service-oriented professional.
Ability to handle confidential information with discretion.
Ability to manage multiple priorities accurately.

Skills

Intermediate proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
Practical experience with expense claims, invoice processing, meeting coordination, contract documentation, and file management.
Experience with Veeva PromoMats, promotional-material management systems, website or portal administration, or event operations is an advantage.
Experience of project management is preferred.
Business-level Japanese and English are required.
French is an advantage.
Strong organizational skills.
Attention to detail.
Ability to prioritize multiple deadlines.
Clear, professional communication.
Effective coordination with internal teams and external stakeholders.
Proactive.
Flexible.
Comfortable working independently in a fast-paced, collaborative environment.
High integrity and discretion when handling confidential information.
Commitment to compliance with internal procedures and applicable pharmaceutical-industry requirements.

Benefits

Tailor-made onboarding journeys.
Mobility opportunities.
Quality trainings.
Responsible management.
Team spirit.
Workplace focused on your well-being.

About the Company

Servier Group helps advance therapeutic progress for the benefit of patients.
Teams are recognized for their scientific excellence.
Professional environment encourages self-development.
Committed to therapeutic progress to serve patient needs.
Values the diversity of its employees as a source of richness.