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About the Role
As the Project Coordinator, you will be the ace of the deck, a jack of all trades, managing project components, coordinating communications, organizing meetings, and supporting the production team to ensure smooth and timely delivery of programs and deliverables.
Responsibilities
- Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables/elements
- Research and locate partners, suppliers and items to deliver on the needs of our projects
- Deliver flawlessly on assigned project components
- Coordinate communications between team members
- Coordinate freelance resources, booking external resources and managing freelance contracts as directed
- Organize meetings including creative sessions and debriefs —including agendas, scheduling, tracking attendees, room set-up, meeting minutes/notes (contact reports) and action lists
- Support the Producer, Logistics Manager and wider team with the completion of all mandatory tasks in the Production Playbook
- Coordinate team travel requirements for recces, client meetings and onsite
- Assist with purchase orders and processing invoices
- Assist with supplier contracts and SOWs
- Assist the account director and/or lead producer with developing proposals or budgets
- Participate in creative brainstorms to generate ideas for clients
- May assist Creative team with research
- Onsite support and coordination for the Production Live and wider team
- Organise, file and archive project documents and assets
Requirements
- Business proficiency level in both Japanese and English
- Strong project management, organizational and communication skills
- Demonstrate production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility, and professional confidence
Skills
- Project management
- Organizational skills
- Communication skills
- Client focus
- Accountability for results
- Team effectiveness
- Developing others
- Attention to detail
- Flexibility
- Professional confidence
Location
- Remote
Work Type
- Full-time
Experience Level
- Entry-level
About the Company
- At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve.
- We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections.
- We take care of each other, as much as we take care of business.
- Jack Mortonは、人の心を動かし、驚きや興奮、笑顔を生み出すブランド体験を世界中で手がけるエクスペリエエンシャルマーケティングエージェンシーです。私たちが目指しているのは、従来の枠にとらわれない、これからのマーケティングのかたちです。決まりきった毎日ではなく、日々新しいチャレンジと刺激にあふれた環境があります。
- また、私たちはビジネスと同じくらい「人」を大切にしています。
- お互いの個性や強みを尊重し、それぞれが持つアイデアや視点を活かしながら、チームとして成長していくカルチャーがJack Mortonにはあります。
Equal Opportunity
- Jack Morton is proud to be an equal opportunity employer.
- Jack is committed to building a culture where all employees are seen as equal, respected, and where all opinions are heard.
- We take pride in our inclusive hiring, as well as our diverse workforce, and we welcome applications from all qualified candidates.