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About the Role

Nxt Legaci Gaming is seeking a motivated Events Coordinator to develop, coordinate, and execute engaging community events, recurring in-store programming, and special activations, including signature Legaci Expo events. The ideal candidate will enjoy bringing people together, building relationships, and creating memorable experiences that drive community engagement, store traffic, and long-term growth.

Responsibilities

Develop and maintain a consistent calendar of weekly, monthly, and seasonal community events.
Create engaging experiences such as trade nights, pack battles, collector meetups, workshops, creator events, themed celebrations, and product launch activations.
Identify new event concepts that appeal to collectors, gamers, anime fans, and pop culture communities.
Build programming that encourages repeat attendance, attracts new customers, and strengthens our existing community.
Plan events around major TCG releases, gaming trends, holidays, and entertainment milestones.
Maintain an organized event calendar at least 30 days in advance, submitting new programming for management approval.
Assist in planning, coordinating, and executing our signature Legaci Expo events.
Coordinate with vendors, exhibitors, special guests, content creators, performers, and community partners.
Help organize meet & greets, panels, workshops, live performances, interactive experiences, and special activations.
Manage event schedules, vendor placement, guest logistics, and on-site coordination.
Identify opportunities to expand Legaci Expo attendance, programming, partnerships, and overall guest experience.
Ensure events are professionally executed from initial planning through setup, operation, and breakdown.
Work closely with the Tournament Organizer to integrate competitive gaming tournaments, learn-to-play sessions, and organized play into broader store programming.
Coordinate with Retail Sales Associates and Store Management to ensure proper staffing, customer flow, event setup, and smooth daily operations.
Collaborate with the Inventory Manager to identify merchandise, product launches, and promotional opportunities that complement upcoming events.
Work directly with the Marketing Department to coordinate event announcements, promotional materials, social media campaigns, and content creation.
Communicate event schedules, responsibilities, and operational requirements clearly across departments.
Develop relationships with local creators, influencers, collectors, gaming communities, universities, clubs, and organizations.
Identify and pursue potential collaborations with brands, vendors, artists, performers, and entertainment personalities.
Help recruit vendors and community partners for Legaci Expo and other special events.
Create opportunities for cross-promotion and community engagement.
Represent Nxt Legaci Gaming professionally when communicating with external partners and event participants.
Prepare event proposals outlining concepts, target audiences, budgets, staffing requirements, and expected outcomes.
Coordinate event listings, registration pages, promotional graphics, and in-store signage.
Support event photography, videography, and social media content opportunities.
Track attendance, event expenses, revenue, customer feedback, and overall performance.
Evaluate successful programming and recommend improvements or opportunities for expansion.
Ensure all events follow company policies, approved budgets, and operational procedures.

Requirements

Previous experience in event coordination, community management, hospitality, entertainment, marketing, or related fields preferred.
Strong organizational, communication, and time-management skills.
Outgoing personality with the ability to engage customers, guests, vendors, and community partners.
Ability to manage multiple events, projects, and deadlines simultaneously.
Strong problem-solving skills and the ability to adapt in a fast-paced environment.
Comfortable coordinating with multiple departments and external partners.
Creative mindset with the initiative to develop and pitch new event concepts.
Reliable, punctual, professional, and detail-oriented.
Flexible availability, including evenings, weekends, and major event dates.
Submit resume, availability, and a brief introduction highlighting relevant experience.
Applicants with event planning or community management experience are encouraged to include examples of events organized, partnerships developed, or communities helped grow.

Skills

Event Production: Experience organizing conventions, expos, pop-up events, meet & greets, workshops, or live entertainment.
Community Management: Experience building communities through Discord, social media, clubs, or local organizations.
Talent & Vendor Coordination: Experience booking or coordinating influencers, performers, voice actors, artists, vendors, or special guests.
Trading Card & Gaming Knowledge: Familiarity with Pokémon, One Piece, Magic: The Gathering, Yu-Gi-Oh!, video games, and other gaming communities.
Content Creation: Photography, videography, video editing, livestreaming, or social media management.
Marketing & Design: Experience with Canva, Adobe Creative Suite, Eventbrite, Linktree, or promotional campaigns.
Partnership Development: Experience securing sponsorships, brand collaborations, or community partnerships.
Multilingual Abilities: Fluency in additional languages.
Convention Experience: Experience working with conventions, fan expos, trade shows, or entertainment events.

Location

Times Square, New York, NY

Work Type

Full-Time

Experience Level

Full-Time (Approximately 40 hours per week; evening and weekend availability required)

About the Company

Nxt Legaci Gaming is a destination for trading card games, collectibles, gaming, pop culture, and live entertainment.
Want to get a better feel for our store, community, and events? Check out our website and social media to explore our programming, special guests, and experiences!
Join Nxt Legaci Gaming and help us create unforgettable experiences while building one of New York City's most exciting communities for gaming, collectibles, and pop culture!