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About the Role

The Director of Building Maintenance oversees all maintenance, janitorial, and capital improvement projects, ensuring buildings and grounds are kept in excellent condition and all systems are operational. This role involves supervising staff, managing compliance with government regulations, and responding to emergencies.

Responsibilities

Oversee all building systems, maintenance, repairs, and modifications.
Observe work operations to identify and correct hazardous conditions or unsafe work practices.
Monitor work orders, ensuring timely completion of repairs and closing out work orders in the Yardi system.
Ensure satisfactory completion of work performed by staff and follow up on deficiencies.
Maintain a preventative maintenance schedule and ensure pre-seasonal preparation of HVAC and building systems.
Perform or oversee routine tasks such as plumbing, electrical work, HVAC systems maintenance, and carpentry.
Adjust, maintain, and clean all machinery and equipment in compliance with all rules and regulations.
Handle emergency repairs promptly to minimize disruptions.
Obtain estimates and quotes for repairs, renovations, and supplies.
Liaise with vendors and service providers for repairs.
Maintain basement storage areas in an orderly, safe, and hazard-free manner.
Repair or replace inoperable appliances.
Ensure client rooms and common areas are painted as needed.
Maintain exterior parts of the building, walkways, and building face in good upkeep.
Maintain vacancy reports for offline units, detailing repairs and materials needed for turnover.
Manage snow removal, landscaping, and garbage disposal.
Cover shifts with associated duties and tasks in the absence of staff.
Conduct unannounced site visits during off-hours and days to monitor staff performance and site condition.
Assign daily maintenance tasks to staff through the work order system and follow up on completion.
Ensure proper placement of trash and recyclables for pickup.
Assign janitorial staff to cleaning tasks for common areas, lobby, hallways, stairwells, elevators, walls, doors, glass fixtures, and floors.
Assign janitorial staff to clean vacant rooms and log/store client properties.
Ensure all staff wear proper uniforms.
Ensure walkways are free of ice and snow during cold temperatures.
Perform sweeping, mopping, trash disposal, and snow removal in the absence of or assisting the porter.
Provide supervision, coaching, and training for staff, ensuring attendance at scheduled training.
Attend hearings for any violations as requested.
Regularly inspect the building and building systems to identify and address issues.
Inspect client rooms regularly to ensure they are maintained in good repair.
Assign staff to daily and weekly inspections of safety systems and devices.
Accompany government agencies on inspections and immediately report and mitigate citations or violations.
Ensure contracted vendors inspect elevators, backflow preventers, boilers, sprinkler systems, and fire panels as per the preventive maintenance contract.
Maintain logs of vendor site visits.
Conduct daily inspections of the exterior, interior, safety systems, and building systems of the property.
Enter all inspections, repairs, and building maintenance issues into the YARDI system.
Ensure the property is in compliance with New York City building codes.
Train all staff on OSHA and other safety procedures and practices.
Ensure maintenance and janitorial staff follow safety procedures, including proper storage of tools, equipment, and cleaning solutions.
Manage keys, fobs, and other access systems for clients.
Maintain and inspect safety equipment such as fire extinguishers, sprinklers, and alarm systems.
Maintain Material Safety Data Sheet (MSDS).
Manage vendor contracts to ensure the scope of work is carried out as per agreement terms.
Inspect and sign off on completed projects and work.
Report deficiencies in contracted scope of work immediately.
Secure quotes for scope of work per projects as directed.
Ensure adequacy of contracted services such as exterminating and other contracted maintenance.
Maintain an inventory of all supplies, tools, and equipment.
Accept deliveries and/or pick up materials and equipment.
Maintain records of packing slips and invoices.
Procure materials needed for repairs, painting, and cleaning for the property.
Maintain an adequate inventory level for all materials and supplies, optimizing stock levels.
Maintain inventory in a secure and safe space.
Track purchases and usage of inventory through YARDI and other prescribed systems.
Provide detailed reports on inventory levels, trends, and turnover rates.
Ensure staff understand how to use the inventory system effectively.
Respond timely to all client service requests and maintain accurate records of work performed.
Ensure staff maintain professional boundaries and respectful communication with tenants.
Listen to client feedback and respond promptly and respectfully to their concerns.
Treat all clients equally and without bias.
Provide proper notice before entering a client's unit regarding tenant privacy.
Inform clients of utility and elevator service interruptions.

Requirements

An education in the trades and five (5) or more years of experience in facilities and/or residential building maintenance.
Two (2) or more years of supervisory experience and a track record of hiring, developing, and retaining high-performing teams.
A minimum of three (3) or more years of building management experience, with a minimum of two (2) years of shelter experience.
3-5 years of experience in building construction, maintenance, and repair is preferred.
May be required to work long hours and a varied schedule.
Must be available for travel throughout various locations in the New York City area.
Must be able to lift and move objects weighing up to 30 pounds several times a week.
Must be able to work under moderate to a high degree of pressure.
Must be proactive with the ability to take initiative.
Must be able to work independently, meet deadlines, multitask, and solve problems.

Skills

Building maintenance
Janitorial services
Capital improvement projects
Building systems maintenance
Supervision
Staff scheduling
Compliance management (DOB, HPD, FDNY)
Emergency response
Work order management (Yardi system)
Preventative maintenance
HVAC maintenance
Plumbing
Electrical work
Carpentry
Vendor management
Inventory management
Safety procedures (OSHA)
Client relations
Record keeping
Snow removal
Landscaping
Garbage disposal
Painting
Appliance repair
Access systems management

Location

New York City area

Work Type

Full-time
On-call

Experience Level

5+ years in facilities/residential building maintenance
2+ years supervisory experience
3+ years building management experience
2+ years shelter experience
3-5 years in building construction, maintenance, and repair (preferred)

Education Level

Education in the trades

Benefits

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About the Company

Children's Rescue Fund is an Equal Opportunity Employer.

Equal Opportunity

We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.