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About the Role
The incumbent will be responsible for administrative functions associated with the administration office, serving as the first point of contact. This role requires exceptional telephone manners, interpersonal skills, and a positive attitude.
Responsibilities
- Responsible for all clerical duties including typing, filing, calendar maintenance, meeting schedules, and telephone communications.
- Utilize the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) to complete Facility Bed Management, Client admissions, discharges, and transfers.
- Assist with Facility Billing, Audits, and Reconciliation using the DHS CARES System.
- Prepare and complete reports.
- Maintain an up-to-date and current filing system for the program.
- Maintain daily school attendance with the assistance of the Department of Education Representative.
- Order supplies and track distribution of supplies.
- Assist staff with filing and other tasks as needed.
- Perform other duties as assigned.
Requirements
- Ability to communicate in English and Spanish (Bi-lingual).
- Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
- Utilize good judgment and discretion in the handling of confidential information.
- Must be detail-oriented, highly organized, and able to work independently.
- Ability to manage multiple and shifting priorities with strong follow-up skills.
- Excellent project management, time management, and presentation skills.
- Excellent oral and written communication skills coupled with strong interpersonal skills.
- May be required to work long hours and a varied schedule.
- Traveling throughout various locations in the New York City area.
- Lifting and moving objects weighing up to 30 pounds several times a week.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills
- MS Office
- Outlook
- Excel (intermediate to advanced level)
- PowerPoint
- Adobe
Location
- New York City area
Work Type
- Full-time
- Onsite
Experience Level
- Minimum of two (2) years secretarial/clerical responsibilities.
Education Level
- High School Graduate and/or G.E.D.
About the Company
- Children’s Rescue Fund is an Equal Opportunity Employer.
Equal Opportunity
- We celebrate diversity and are committed to creating an inclusive environment for all employees.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.