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About the Role
We are seeking an experienced Executive Assistant & Governance Manager to support the COO and coordinate the firm's governance activities. This is a broad and visible role combining executive support with responsibility for the effective administration of Board, Committee and Executive governance.
Responsibilities
- Coordinate Board, Committee and Executive Committee meetings.
- Manage the annual governance calendar.
- Prepare agendas and coordinate meeting materials.
- Collate and distribute Board and Committee packs.
- Attend meetings and prepare accurate, high-quality minutes.
- Maintain action logs and ensure follow-up of actions.
- Act as a key point of contact for Non-Executive Directors.
- Maintain governance records and documentation.
- Work closely with the Legal team to support governance processes and record-keeping.
- Provide day-to-day support to the COO.
- Manage a complex diary and meeting schedule.
- Coordinate travel arrangements and expenses.
- Prepare briefing materials and meeting packs.
- Draft correspondence and presentations.
- Assist with project coordination and strategic initiatives.
- Support internal and external stakeholder communications.
- Build effective relationships with Board members, Non-Executive Directors and senior management.
- Coordinate governance-related matters across Legal, Compliance, Risk and Finance.
- Support the efficient running of the COO's office.
Requirements
- Experience supporting a senior executive within a financial services or regulated environment.
- Experience supporting Boards, Committees or Executive Committees.
- Excellent minute-taking and written communication skills.
- Strong organisational and project management capabilities.
- Ability to manage multiple priorities and operate autonomously.
- Comfortable interacting with senior executives and Non-Executive Directors.
- High degree of professionalism, discretion and attention to detail.
- Must be eligible to work in the UK.
- Full background checks will be carried out on all successful candidates.
Skills
- Minute-taking
- Written communication
- Organisational skills
- Project management
- Interacting with senior executives
- Interacting with Non-Executive Directors
- Professionalism
- Discretion
- Attention to detail
Location
- London
Work Type
- Permanent
- Full Time
Experience Level
- Experienced Executive Assistant with significant governance exposure
- Governance professional seeking a broader position with direct exposure to senior leadership
Benefits
- 25 days’ annual leave, plus bank holidays
- An extra day off for your birthday
- Holiday loyalty scheme rewarding long-term service
- Work abroad scheme for added flexibility
- Competitive pension scheme via salary exchange
- Annual discretionary bonus scheme (eligible after probation)
- Financial education, planning & coaching platform
- Interest-free Season Ticket Loan for London travel
- Salary exchange nursery fee scheme
- An office in-house fully equipped gym, including instructor-led classes for pilates, HYROX and more
- Life Insurance
- Healthcare platform including: Cashback on dental, optical & physio, Virtual GP access, Mental health and stress support helplines, Additional wellbeing resources
- Enhanced parental leave
- Cycle to work scheme
- Flexible benefits that support everyday life
- IFX-sponsored training budget for your individual learning & development
- Opportunities to grow within a fast-scaling international business
- Sporting events and pub nights
- Seasonal celebrations and socials
About the Company
- We believe that diversity and inclusion are essential to our success. We are committed to fostering a culture where everyone feels valued and respected, regardless of their background, identity or experiences. By embracing diverse perspectives and promoting equity, we aim to create an environment where all employees can perform and reach their full potential.