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About the Role

This opportunity provides the stability and resources of FM, with the opportunity to help build and scale one of FM’s newest products.

Responsibilities

Handle confidential administrative details with considerable judgment and initiative.
Aid in managing account leads and reservations.
Anticipate and prepare materials for correspondence, meetings, and calls.
Compose and type correspondence and reports from various sources.
Summarize incoming materials and highlight substantial information.
Assist in business planning and related functions.
Schedule appointments and arrange reservations.
Analyze information requests and prepare special reports.
Manage multiple spreadsheet data, including crafting pivot tables and formulas.
Coordinate meetings and handle calendars.
Balance multiple priorities and meet deadlines.
Manage emails and assist in onboarding and offboarding employees.
Prepare materials for meetings, presentations, and interviews.
Collaborate with other department admins for meetings and events.
Event planning and coordination, comprising logistics, catering, and technology needs including our Risk Management and broker conferences, etc.
Act as a liaison between the manager and direct reports.
Handle ad hoc requests and project coordination.
Assist and back-up other administrative assistants as needed.

Requirements

High School Diploma required; college preferred.
2+ years of administrative experience supporting management or work groups.
Advanced knowledge of Outlook, Excel, MS Teams, OneDrive, Word, PowerPoint, and SharePoint.
Highly organized with attention to detail and fast-paced.
Creative self-starter with critical thinking skills.
Proven ability to learn new business technology systems and applications.
Excellent keyboard skills, including typing speed and accuracy.
Highly refined telephone skills.
Excellent written and verbal communication skills.
Significant interpersonal skills.
Ability to establish and maintain electronic filing systems.
Ability to handle confidential information and material.

Skills

Outlook
Excel
MS Teams
OneDrive
Word
PowerPoint
SharePoint
Pivot tables
Formulas
Keyboard skills
Typing speed
Typing accuracy
Telephone skills
Written communication
Verbal communication
Interpersonal skills
Electronic filing systems

Experience Level

2+ years of administrative experience

Education Level

High School Diploma
College preferred

Salary/Compensations

The final salary offer will vary based on geographic location, individual education, skills, and experience.

Benefits

Incentive plan
Generous health and well-being programs
401(k) and pension plan
Career development opportunities
Tuition reimbursement
Flexible work
Time off allowances

About the Company

Established nearly two centuries ago, FM is a leading mutual insurance company whose capital, scientific research capability and engineering expertise are solely dedicated to property risk management and the resilience of its policyholder-owners.
These owners, who share the belief that the majority of property loss is preventable, represent many of the world’s largest organizations, including one of every four Fortune 500 companies.
They work with FM to better understand the hazards that can impact their business continuity to make cost-effective risk management decisions, combining property loss prevention with insurance protection.

Equal Opportunity

FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.