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About the Role

BDO Canada LLP is seeking an Executive Assistant in Toronto to support Advisory partners and senior managers. This role involves contributing to operational goals, assisting with strategic initiatives, and managing administrative tasks within a collaborative, client-focused environment.

Responsibilities

Support BDO Advisory partners and senior managers in achieving operational goals and implementing objectives.
Assist in leading strategic group initiative project streams to support the development of corporate vision.
Solicit input from and coordinate with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks, and business strategies.
Prepare and distribute project materials.
Organize and attend project team meetings, and take meeting minutes.
Prepare reports for leadership on project status and keep leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, and revenue.
Undertake administrative tasks for assigned Partners and Senior Managers, including scheduling meetings, travel arrangements, calendar management, monthly billing, and report preparation.
Assist with the preparation of client proposals and presentations.
Draft talking points on various topics and ensure partners/leaders are prepared for meetings and events.
Act as a representative and ambassador for accountable partners and leaders, facilitating communication and working independently with the firm's leadership team.
Interact with clients to support information requests and follow-ups.
Assist with partner expense reports.
Proactively anticipate the needs of partners and leaders, ensuring accuracy, coordination, and prioritization of their time.
Ensure leaders are working on the most important items for the practice.
Help complete priority items for the leadership team to an appropriate level of quality.
Perform other duties as assigned.

Requirements

Three + years of working experience in an executive assistant role or similar.
Experience supporting planning, coordination, monitoring, and successful delivery of projects and initiatives, including maintaining schedules and documentation, coordinating stakeholders, and tracking progress and action items.
Strong experience drafting various types of professional documents/content leveraging exceptional writing, grammar, and visual presentation skills.
Excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook).
Ability to work in a fast-paced and rapidly growing & changing environment.
Ability to prioritize workload and the flexibility to manage multiple tasks.
Able to work quickly and take on more responsibilities over time.
Strong problem-solving, analytical, and communication skills, both written and oral.
Value teamwork, client service, and quality in detailed work.
Demonstrate BDO's core values: Integrity, Respect, and Collaboration.
Understand client's industry, challenges, and opportunities.
Identify, recommend, and focus on effective service delivery to clients.
Share in an inclusive and engaging work environment.
Actively participate in the adoption of digital tools and strategies.
Grow expertise through learning and professional development.

Skills

Exceptional writing skills
Exceptional grammar skills
Exceptional visual presentation skills
Microsoft Office (Word, Excel, Outlook)
Problem-solving skills
Analytical skills
Written communication skills
Oral communication skills
Teamwork
Client service
Quality in detailed work
MS Teams (asset)

Location

Toronto

Work Type

Hybrid

Experience Level

3+ years

Education Level

Office Administration diploma or other relevant education is an asset

Salary/Compensations

$53,000 - $88,000 annually

Benefits

Comprehensive benefits from day one
Flexible personal time off policy
Reimbursement for wellness initiatives
Opportunities for learning and development
Support for personal goals outside of the office
Support for community involvement

About the Company

BDO is a firm built on a foundation of positive relationships with our people and our clients.
Professionals provide exceptional service, helping clients with advice and insight they can trust.
Offers an award-winning environment that fosters a people-first culture with a high priority on personal and professional growth.
Recognized among Canada’s Top 100 Employers for 2026.
People experience is guided by three core pillars: Do work with genuine care, Do what matters with purpose, and Do what’s next.
Firm is committed to providing an environment where employees can be successful.
Enables employees to engage with how the firm changes and evolves, being a key contributor to success and growth.
Helps employees become better professionals within services, industries, and markets with extensive opportunities for learning and development.
Supports achievement of personal goals outside of the office and making an impact on the community.
Fosters a collaborative, inclusive environment where ideas are valued.
Encourages innovation and forward thinking, empowering employees to embrace what’s next and help shape the future of the firm.
Actively involved in communities by supporting local charity initiatives.
Supports staff with local and national events where there is an opportunity to contribute to the community.
Pays for performance with competitive total cash compensation.
Committed to supporting overall wellbeing.
Code of Conduct sets clear standards for how business is conducted, reflecting shared values and commitments.
May use artificial intelligence enabled tools to support certain aspects of the recruitment process, but human decision-making remains central.

Equal Opportunity

Committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers.
Dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone.
Recognizes and celebrates unique experiences, identities, and perspectives.
Ensures the application process is inclusive and accessible.
If accommodation is required to complete the application process, please contact us.