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About the Role

The Events and Student Experience Executive will deliver the London Campus strategic and reputational events programme, supporting cross-departmental objectives such as profile-raising, enhancing reputation, content generation, promoting careers activities, and fostering student and alumni engagement. This role acts as an ambassador, coordinating a wide range of events from graduations to conferences, ensuring professional and high-quality delivery. The role also involves supporting the use of School facilities for internal and external events, liaising with stakeholders throughout the booking and delivery process. This is a varied and demanding role requiring a proactive, professional self-starter with strong organizational, interpersonal, and problem-solving skills, capable of managing multiple priorities with accuracy and professionalism. Flexibility is essential, as some events occur during evenings and occasionally on weekends.

Responsibilities

Deliver the annual strategy and plan for the School and student societies events (mix of virtual, hybrid and face to face)
Play a key role in the implementation of alumni, students societies, staff and sports events calendar, which supports the School-wide objectives.
Management of the day-to-day activities and logistics related to the School’s events and student societies programme (e.g., Booking rooms, room set-ups, etc.).
Ensure the London events calendar and diaries are up to date and liaise with all departments to ensure the accuracy of each department’s activities
Ensure events are executed to the highest standards, to deadline and on budget, seeking final sign off for all costs related to the event budget.
Assist with the company’s presence at external events organised by industry partners
Develop and produce marketing and event materials—including invitations, social media content, set design, delegate lists, badges, feedback forms, and promotional assets—ensuring alignment with the School’s brand guidelines.
Actively contribute and prepare for event-planning meetings with different stakeholders, ensuring event administration is organised, accurate and follows established policies and procedures.
Set up and dismantle spaces for event-related activities.
Represent the Events team during induction days, recruitment webinars and any other relevant events while providing outstanding customer service in support of the customer-experience expectations of the School.
Thorough communication of events information with the Senior Digital Communications Manager for sharing on ESCP website
Communicate with attendees to request/chase information for event projects such as company information, photos, logos, and adverts.
Collaborate closely with team members and other departments across the school to enable cross-department working, sharing of intelligence and expert advice, identifying new opportunities and stronger development of the ESCP London Campus
Monitor process systems and practices in place for events delivery, plan and carry out regular reviews to identify opportunities for improvement in light of changing needs, feedback and/or current best practices
Ensure health & Safety and Risk assessments are thoroughly followed
Assist in the development and management of society processes, ensuring effective and efficient delivery of a range of innovative, inspirational opportunities for students.
Ensure societies are deployed in a worldly wise and targeted manner to reach a wide range of student groups giving students the opportunity to create and join shared-interest student group societies and support their maintenance and growth of societies and assist in the reporting and analysis of their work.
Collect effective and accurate data and ensure key society success stories, metrics, and targets are recorded.
Plan events and activities for societies to help their growth and development.
Assist with the annual society award.
Facilitate and support student societies to operate effectively by following the School’s health and safety procedures and ensuring risk assessment is in place.
Monitor and evaluate event performance according to key performance indicators by creating tracking mechanisms.
Produce detailed weekly, monthly, and annual reports for stakeholders.
Leverage attendee feedback to drive continuous improvement and highlight successes.
Collaboration with different stakeholders (Careers team, faculty, student ambassadors, marketing team, ExecEd team, programme content, etc) promoting their events & gathering user-generated content.
Schedule and create social media content to showcase the student experience, contributing to London and cross-campus channels under the supervision and guidance of the Senior Digital Communications Manager and Federal Social Media Management team as well as the Senior CRCS Manager for communication-related to Careers Events.
Develop and implement communication plans in liaison with key stakeholders and departmental colleagues to promote School and career events and societies.
Monitor and respond to student feedback, direct messaging, comments and social media posts in collaboration with the Senior Digital Communications Manager.
Work with the Events and Student Experience Manager on the annual event budgets for the School.
Manage budget allocation and reporting per event and an estimate of the number of events per year
Liaise with Finance to manage event-related invoices and payments, ensuring effective cost management of events & purchase order processing, and accurate invoice tracking.
Monitor new technology and trends in events and use insights to suggest new ways of working to support innovation
Undertake regular competitor analysis and research industry trends to identify new opportunities.

Requirements

Proactive and professional self-starter
Strong organizational skills
Strong interpersonal skills
Strong problem-solving skills
Ability to manage multiple priorities with accuracy and professionalism
Flexibility is essential, as some events take place during evenings and occasionally at weekends.

Skills

Event delivery
Event logistics management
Budget management
Stakeholder liaison
Marketing material development
Social media content creation
Event planning
Customer service
Communication
Reporting
Competitor analysis
Trend research

Location

London Campus

Work Type

Fixed Term to 16th April 2027 (Maternity Cover)
35 hours per week (1.0 FTE)
Predominantly on site

Experience Level

Dependent on experience

Salary/Compensations

£34083 to £35460 per annum

About the Company

The London Campus strategic and reputational events programme for the school.
These events support cross-departmental objectives, including profile-raising, enhancing the School’s reputation and content generation, promoting campus careers activities, and supporting student and alumni engagement and lifelong advocacy.
Our audiences and events are hugely varied, acting as an ambassador for the School, the postholder will coordinate a wide range of events; including graduations, galas, festivals, open days, conferences, and student society activities and other more bespoke event programmes. ensuring professional & high-quality delivery.
They will also support the use of School facilities for internal and external events, liaising with stakeholders throughout the booking and delivery process.