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About the Role

The Legal Operations Specialist will serve as a project manager facilitating attorney transitions across the Firm, acting as a central clearing house for lateral arrivals, secondments, and departures. This role ensures the Firm delivers high-quality work product by enabling successful attorney transition processes.

Responsibilities

Serve as the central point of coordination for assigned attorney transitions, from initiation through completion.
Plan and direct each transition, adapting the process roadmap and managing timelines with involved parties.
Liaise with stakeholders including Recruiting, HR, Conflicts and NBI, Office of General Counsel, Finance, Information Services, Practice Management, and Office Operations to resolve dependencies and clear obstacles.
Carry a primary transition type while maintaining proficiency across others, providing coverage and continuity during team absences or high-volume periods.
Exercise independent judgment in handling transitions and escalate sensitive or high-risk matters.
Evaluate process effectiveness and recommend improvements to playbooks and roadmaps.
Maintain accurate and current records across team trackers, dashboards, and matter and NBI systems.
Initiate and coordinate data transfer arising from a transition in coordination with Information Governance and Information Services.
Manage the operational setup of an incoming lateral’s book of business through to opened and billable.
Serve as the lateral’s primary contact for all NBI matters during the first four to six months following arrival, providing concierge-level support.
Analyze NBI process data for the Firm’s lateral populations and provide insights and recommendations to leadership.
Facilitate the full secondment lifecycle, including placement, agreement execution, extensions, active-management logistics, and return.
Track secondments globally and partner with Practice Group Managers, Business Development, and Career Services to offer insights and data-backed conclusions.
Ensure information security and governance procedures are executed with each secondment.
Act as the subject matter expert for secondees, advising on questions and concerns.
Manage each partner departure, including coordination, internal communications, transition documentation, and alignment of parties through the exit.
Facilitate the partner retirement process, working closely with relevant teams to transfer matters and client relationships.
Play a central role in the development and execution of a new global associate departure process.
Perform other duties as assigned.

Requirements

Strong project management and organizational skills, with the ability to manage several concurrent transitions without loss of detail.
Sound independent judgment, including a clear sense of when a matter should be escalated.
Ability to communicate clearly and professionally, both orally and in writing, including with partners and senior stakeholders.
Discretion and care in handling confidential and sensitive information.
Willingness to cross-train across transition types rather than remain in a single area.

Skills

Project management
Organizational skills
Independent judgment
Oral communication
Written communication
Discretion
Handling confidential information
Cross-training
Familiarity with conflicts and new business intake systems (e.g., Intapp) preferred
Familiarity with document management platforms (e.g., iManage) preferred

Location

U.S.

Work Type

Hybrid

Experience Level

3 to 5 years of experience in legal operations, law firm administration, project management, or a comparable professional services environment
Demonstrated record of coordinating multi-party projects from initiation through completion
Direct experience with lateral integration, secondments, or attorney departures preferred
Experience working across business services functions within a law firm preferred

Salary/Compensations

$100,000 - $115,000

Benefits

Health care
Retirement benefits
Paid days off, including sick time, and vacation time
Parental leave
Basic life insurance
Flexible Spending Accounts
Discretionary, performance-based bonuses

About the Company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
The Firm's work is distinguished by a unique combination of precision and vision.

Equal Opportunity

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
We strive to ensure an inclusive and accessible hiring experience.
The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.