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About the Role
BDO Canada LLP is seeking an Executive Assistant for their Toronto or Ottawa offices. This new role offers a significant opportunity to contribute to a well-established practice within a collaborative and client-focused environment, supporting BDO Advisory partners and senior managers in achieving operational goals.
Responsibilities
- Support BDO Advisory partners and senior managers in achieving operational goals and implementing objectives.
- Assist in leading strategic group initiative project streams to support the development of corporate vision.
- Solicit input from and coordinate with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks, and business strategies.
- Prepare and distribute project materials.
- Organize and attend project team meetings, and take meeting minutes.
- Prepare reports for leadership on project status and keep leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, and revenue.
- Undertake administrative tasks for assigned Partners and Senior Managers, including scheduling meetings, travel arrangements, calendar management, monthly billing, and report preparation.
- Assist with the preparation of client proposals and presentations.
- Draft talking points and ensure partners/leaders are prepared with necessary information and materials for meetings and events.
- Act as a representative and ambassador for accountable partners and leaders, facilitating communication and working independently with the firm's leadership team.
- Interact with clients to support information requests and follow-ups.
- Assist with partner expense reports.
- Proactively anticipate the needs of partners and leaders, ensuring accuracy, coordination, and prioritization of their time.
- Ensure leaders are working on the most important items for the practice.
- Help complete priority items for the leadership team to an appropriate level of quality.
- Perform other duties as assigned.
Requirements
- 4+ years of working experience in an executive assistant role or similar.
- Prior working experience at a professional services firm is an asset.
- Ability to prioritize workload and flexibility to manage multiple tasks.
- Ability to work quickly and take on more responsibilities over time.
- Ability to work in a deadline-driven work setting and deal with confidential information.
- Value teamwork, client service, and quality in detailed work.
Skills
- Excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook).
- Strong problem-solving skills.
- Strong analytical skills.
- Excellent written communication skills.
- Excellent oral communication skills.
Location
- Toronto
- Ottawa
Work Type
- Hybrid
Experience Level
- 4+ years
Education Level
- Office Administration diploma or other relevant education is an asset.
Salary/Compensations
- $53,000 to $88,000
Benefits
- Comprehensive benefits from day one.
- Flexible personal time off policy.
- Reimbursement for wellness initiatives.
About the Company
- BDO is a firm built on a foundation of positive relationships with our people and our clients.
- BDO offers an award-winning environment that fosters a people-first culture with a high priority on personal and professional growth.
- Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026.
- At BDO, our people experience is guided by three core pillars—Do work with genuine care, Do what matters with purpose, and Do what’s next.
- Our firm is committed to providing an environment where you can be successful.
- We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
- We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
- We support your achievement of personal goals outside of the office and making an impact on your community.
- We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose.
- We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm.
- BDO is actively involved in our communities by supporting local charity initiatives.
- We pay for performance with competitive total cash compensation that recognizes and rewards your contribution.
- We’re committed to supporting your overall wellbeing.
- Our Code of Conduct sets clear standards for how we conduct business.
- BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process.
Equal Opportunity
- We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers.
- We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone.
- We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together.
- Our commitment extends to ensuring that our application process is both inclusive and accessible.
- If you require accommodation to complete the application process, please contact us.