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About the Role
We are seeking Document Control Managers to support large, complex heavy civil infrastructure programs. These positions are responsible for the program record, ensuring all documentation is current, traceable, and defensible. This is a proactive application for future roles, with candidates added to a talent pool for upcoming hiring needs.
Responsibilities
- Lead the document control function across the program, directing staff and allocating workload.
- Develop and maintain document control procedures, numbering conventions, revision control, and retention schedules.
- Administer the enterprise document management system, including permissions, workflow configuration, and metadata.
- Oversee the intake, logging, distribution, and closeout of submittals, RFIs, correspondence, and design deliverables.
- Maintain an accurate register for tracking turnaround times.
- Verify that the current approved revision of documents is in use across the program team and field offices.
- Coordinate document flow across active work areas and supported contract packages.
- Monitor and report on document control metrics, escalating risks before they impact schedule or payment.
- Prepare program records for audits and respond to findings.
- Train program personnel and onboard new staff on document control procedures and system use.
- Coordinate with various teams to ensure document workflows support contract administration and public records obligations.
- Oversee turnover and closeout documentation, including record drawings, warranties, permits, and archives.
Requirements
- Bachelor’s degree in construction management, engineering, information management, or project management, or equivalent combination of education and experience.
- 10+ years of document control experience for large (>$500M), complex, heavy-civil infrastructure projects.
- Experience leading a document control function or team on an active design or construction program.
- Working knowledge of construction and program documents.
- Working knowledge of ISO 9001-based document control requirements.
- Experience with industry standard document management and project / construction management software (e.g., SharePoint, e-Builder, Aconex, Primavera P6, Unifier, Kahua, etc.).
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).
Skills
- Excellent written and verbal communication skills
- Excellent interpersonal skills
- Excellent multi-tasking skills
- Excellent organizational skills
- Collaborative mindset
- Problem-solving abilities
- Commitment to continuous improvement
- Document management software proficiency
- Microsoft Office Suite proficiency
Location
- Remote
Work Type
- Full-time
Experience Level
- 10+ years
- Lead
Education Level
- Bachelor's degree
- Master's degree
Salary/Compensations
- $110k-$175k/year
- $53-$84/hour
Benefits
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- $2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
About the Company
- Luster is committed to creating an inclusive work environment with a diverse workforce.
- This employer participates in E-Verify.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.