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About the Role

Seeking a reliable and proactive House Manager & Personal Assistant to provide comprehensive support to a busy, entrepreneurial family of five. This role is crucial for maintaining household order, managing administrative tasks, and ensuring smooth daily operations.

Responsibilities

Perform daily tidying, surface resets, light vacuuming, and dish management.
Manage high-traffic drop zones and seasonal décor transitions.
Organize pantry, refrigerator, medicine cabinet, storage areas, and playroom.
Handle gift wrapping, birthday party prep, and school event coordination.
Facilitate donation drop-offs for clothing, books, and household items.
Research, schedule, and act as a point of contact for home repair and service providers.
Coordinate pool and patio upkeep, including skimming and seasonal oversight.
Manage and maintain the family calendar, tracking events and details.
Support travel planning and logistics coordination.
Restock pantry and household supplies, and manage subscription services.
Handle returns, dry cleaning drop-off/pickup, and miscellaneous errands.
Prep ingredients 2-3 times per week.
Plan meals around complex dietary restrictions (gluten-free, dairy-free, multiple food allergies).
Research and suggest allergy-friendly recipes, utilizing AI meal planning tools.
Gather laundry for scheduled pickup service on Mondays and Thursdays.
Fold and sort returned laundry to the correct rooms.
Perform weekly cat litter box cleaning.
Provide occasional dog walking during meetings or family travel.
Manage pet supply inventory.
Offer occasional pet-sitting support during family travel.
Coordinate family vehicle washes approximately 3–4 times per month.
Drop off family vehicles for scheduled maintenance.
Assist with school-related errands and support youngest child with room organization.
Maintain a smoke-free environment.
Ensure reliable transportation.

Requirements

Minimum 2 years of experience in a house manager, personal assistant, or similar household support role.
Comfortable working in a home with hypo-allergenic pets; must not have cat or dog allergies.
Must be comfortable with litter box cleaning.
Must be authorized to work in the United States.
Reliable transportation required.
Comfortable navigating a large, multi-level home throughout the workday.
Ability to lift and carry bulk household items (e.g., cases of water, large pantry restocks).

Skills

Organization
Time Management
Communication
Proactive Problem-Solving
Collaboration
Reliability
Ownership
Dietary Complexity Management
Pet Comfort
Professionalism
Warmth
Steady Presence
Meal Planning
Recipe Research
AI Meal Planning Tool Usage
Gift Wrapping
Event Coordination
Vendor Management
Calendar Management
Travel Support
Inventory Management
Errand Running
Laundry Management
Pet Care
Vehicle Maintenance Coordination

Location

Buffalo, NY 14216

Work Type

Part-time
15–20 hours per week

Experience Level

Minimum 2 years of experience

Salary/Compensations

$38–$42 per hour
Mileage reimbursement provided
Uber reimbursement provided

About the Company

We are a busy, active family of five rooted in entrepreneurship, with both parents running their own businesses.
Our household moves at a full pace with school schedules, extracurriculars, meal planning around complex dietary needs, a growing pet family, and a home that reflects both our love of order and our real, lived-in life.
We have three children at different life stages.
Our home is warm and welcoming, and we take pride in keeping it organized and running smoothly.
We have a long-haired cat and a new puppy who are both very much part of the family.
We value consistency, trust, and a collaborative working relationship above all else.
The ideal candidate is someone who thrives in a supportive, behind-the-scenes role and genuinely enjoys bringing calm and order to a busy household.
You are a natural communicator — proactive about flagging what you notice, thoughtful about suggesting improvements, and respectful of the process of getting buy-in before making changes.
You don't take over; you collaborate.
You follow through reliably, show up when you say you will, and take ownership of your tasks without needing constant direction.
You're comfortable with dietary complexity, whether that means prepping allergy-friendly meals or researching new recipes that work for everyone at the table.
You're at ease around pets, unhurried by the energy of kids, and unfazed by the daily rhythms of a home where people are actually working and living.
You bring warmth, professionalism, and a steady presence to everything you do.