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About the Role
Atoms is seeking a highly organized and detail-oriented individual to lead the end-to-end candidate experience for executive-level searches. This role is critical in ensuring every interaction reflects Atoms' caliber and culture, managing complex logistics, and providing a seamless, memorable experience for top executive talent.
Responsibilities
- Lead the end-to-end candidate experience for executive-level searches, from initial scheduling through post-interview coordination.
- Schedule and coordinate complex, high-priority executive interviews across global time zones, managing constraints, VIP availability, and logistics.
- Manage end-to-end executive candidate travel and visit logistics, including flights, ground transportation, lodging, office access, and day-of coordination.
- Partner with executive assistants across Atoms leadership to navigate competing priorities, exec schedules, and sensitive timing.
- Prepare one-pagers, candidate briefings, interviewer prep materials, and talking points for hiring managers and panel members.
- Orchestrate recruiting events, dinners, and in-person engagement activities.
- Own data accuracy and process hygiene in Greenhouse, tracking executive search pipeline health.
- Troubleshoot complex logistics, travel disruptions, schedule conflicts, and last-minute changes with composure and judgment.
- Partner across Recruiting, Workplace, Travel, Finance, IT, and external vendors to resolve operational challenges and refine the executive candidate experience.
Requirements
- 4+ years of experience as an Executive Assistant, Recruiting Coordinator, Chief of Staff, executive recruiting support, or similar high-touch, C-suite-facing role.
- Experience supporting executive hiring, onsite logistics, or high-stakes candidate engagement strongly preferred.
- Polished written and verbal communication skills.
- Demonstrated ability to build and maintain relationships with executive assistants, senior leaders, and external partners.
- Excellent judgment and discretion; ability to handle confidential information tactfully.
- Strong proficiency with Greenhouse or similar ATS platforms.
- Proactive problem-solver who owns processes end-to-end.
- Detail orientation and organizational mastery.
- Comfort with ambiguity and change.
- Service-minded, collaborative attitude grounded in respect for others' time and priorities.
Skills
- Executive Scheduling
- Candidate Experience Management
- Logistics Coordination
- Travel Management
- Relationship Building
- Communication
- Problem-Solving
- Greenhouse ATS
- Discretion
- Adaptability
Location
- San Francisco
Work Type
- Onsite
- Full-time
Experience Level
- 4+ years
Salary/Compensations
- $95,000 - $110,000 per year
Benefits
- Medical, dental, and vision insurance (multiple plans, incl. HSA options).
- Company-paid life and disability insurance (short- and long-term).
- Voluntary insurance: accident, critical illness, hospital indemnity.
- Optional supplemental life insurance for self, spouse, and children.
- Pet insurance discount.
- 401(k).
- Health Savings Account (HSA)
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
- Discretionary vacation days
- 8 paid holidays per year
- Paid sick time
- Paid Bereavement leave
- Paid Parental Leave
- Equity awards
- Annual performance-based bonus
About the Company
- Atoms is building the machines that power the next era of progress, creating Physical AI—real-world robots for industries like food, mining, and transport.
- Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.
- This work requires deep integration across hardware, software, AI, operations, manufacturing, and real estate.
- We deploy robots into real environments, operate them, learn from them, and improve them until they work at scale.
- We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.
- We exist to uncover valuable unknown truths and turn them into progress, constantly pushing beyond what’s known and building what doesn’t yet exist.
- Our work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together.