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About the Role

The Constituency Assistant – Events and Community Outreach is responsible for planning, coordination, and execution of community events, meetings, and stakeholder engagements. This role involves extensive collaboration with local organizations, community leaders, and residents to strengthen relationships and support engagement opportunities. The successful candidate will help ensure the Member is represented at important community events and will assist in organizing events hosted by the Member, playing a key role in ensuring the Member maintains a strong and visible presence throughout the riding.

Responsibilities

Plan, coordinate, and execute the Member's community events, including roundtables, town halls, and other public engagement initiatives.
Oversee the coordination, planning and logistics for all events, including run-of-show oversight, venue bookings, and guest and volunteer engagement.
Manage the Member’s Toronto Calendar, including all critical details, meeting purpose, and meeting briefs.
Ensure accurate documentation during meetings and timely follow-up on files and subsequent communications to the public.
Build and maintain strong relationships with community organizations, local leaders, stakeholders, and residents.
Keep updated all databases and master lists with key stakeholder information.
Act as the primary point of contact for stakeholders, by drafting and coordinating community-facing correspondence, invitations, event communications, and outreach materials.
Collaborate with colleagues and provide logistical, administrative, and on-site support to ensure successful outreach activities and community engagement efforts.
Monitor all community groups via all key social media platforms and google groups for local activities and issues to maintain strong ties in the community by identifying local concerns and opportunities for engagement.
Monitor local news and community activities to flag emerging issues at the local and national level and assist in proactive outreach.
Work with office colleagues, Ministry and Research Bureau contacts, and the Member to find resolutions to issues.

Requirements

Demonstrated involvement in community activities, volunteer initiatives, clubs, associations, student organizations, non-profits, or other groups that bring people together.
Accustomed to self-starting and taking initiative where needed; not afraid to identify gaps and opportunities for improvement.
Experience building relationships with diverse groups of people and engaging with community organizations, local leaders, or members of the public.
Strong interpersonal and communication skills, including the ability to engage confidently with people from different backgrounds.
Experience working with or engaging with community organizations, clubs, student groups, or non-profit organizations.
Previous event planning or event coordination experience in a professional, volunteer, student, or community setting.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and pay close attention to detail.
Experience with public speaking and presentations.
Familiarity with the Davenport community and its local organizations, neighbourhoods, and priorities is an asset.
Valid driver's licence and access to a reliable personal vehicle.
Availability during evenings and weekends as required.
Willingness to work both in the office and out in the community, including attending events and meetings at various locations throughout Davenport.

Skills

Events planning
Communications
Public administration
Political science
Business administration
Event management
Community development
Stakeholder relations
Project coordination
Public speaking
Presentations
Social media monitoring
Interpersonal skills
Organizational skills

Location

Davenport

Work Type

Full-Time
Hybrid

Experience Level

Entry Level

Education Level

Post-secondary education or recent graduation in a relevant field such as events planning communications, public administration, political science, business administration, or a combination of education and experiences in event management, community development or previous volunteer experience.

Salary/Compensations

CAD 50000 - CAD 55000 - yearly

About the Company

The Office of Julie Dzerowicz, Member of Parliament for Davenport, serves constituents in one of Toronto's most diverse communities by providing federal government services, addressing local concerns, and fostering community engagement.
The office works closely with residents, community organizations, businesses, and stakeholders to support public policy initiatives, organize outreach events, facilitate government programs, and strengthen connections between constituents and the federal government.
Through community events, stakeholder engagement, and public outreach, the office strives to maintain a strong and visible presence throughout Davenport and ensure that residents feel heard, represented, and connected to their federal representative.

Equal Opportunity

Open to: All
Language Requirements: Proficiency in English