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About the Role

Serve as an integral member of the delivery team for large-scale on-call work with large California state agencies. This role combines sophisticated contract administration, project controls, and financial analysis with proactive problem-solving and strategic thinking to help teams execute work efficiently, maintain strong financial performance, and deliver exceptional client service.

Responsibilities

Manage contract administration, progress reports and status updates, invoicing submittments, staffing and rate matters, and other reporting requirements.
Analyze project and portfolio performance against contracted scope, schedule, budget, staffing, and approved rates.
Prepare and present performance reporting and monthly forecasts.
Identify trends, risks, anomalies, and opportunities.
Recommend actions that support contract compliance, efficient execution, and strong financial performance.
Review scopes, budgets, staffing assumptions, rates, and fee proposals to ensure accurate and financially sound pricing.
Support effective contract execution, project operations, and financial performance.
Develop a strong understanding of contract requirements, client expectations, team responsibilities, and project commitments.
Anticipate needs, maintain momentum, and resolve issues.
Provide timely responses and proactive follow-through to keep work moving forward and minimize administrative delays.
Recommend strategies related to staffing and rate structures, multiplier and profitability performance, contract modifications, resource planning, and changing project conditions.
Assist with effective transition from pursuit through contract execution.

Requirements

At least 10 years of experience in contract administration, project coordination and controls, and financial analysis.
Understand complex contract compliance and invoicing requirements.
Understand how contract terms, staffing and rate structures, budgets, and project execution affect financial performance.
Connect detailed project requirements to the bigger picture.
Clearly communicate trends, risks, opportunities, and recommended actions for contract compliance and financial performance.
Prior experience with administering contracts with large California state agencies.
Proactive, solution-oriented problem solver.
Comfortable working with limited direction.
Adept at anticipating what a project or contract team will need next.
Take initiative, exercise sound judgment, bring forward recommendations, and help move issues to resolution.
Build effective partnerships with a range of personalities and working styles.
Understand how responsibilities are shared across a delivery team.
Adaptable, responsive, and collaborative.
Maintain clear ownership and accountability for responsibilities.
Communicate clearly and effectively in writing and verbally.
Make complex information understandable to Contract and Project Managers, clients, subconsultants, and other interested parties.
Comfortable communicating about complex, sensitive, and/or confidential matters.
Provide the information others need to make decisions and move work forward.
Consistently demonstrate integrity, accountability, and efficient stewardship of resources.
Protect ESA’s interests by supporting compliance with applicable legal and contractual requirements through proactive practices, research, and action.

Skills

Contract Administration
Project Controls
Financial Analysis
Contract Compliance
Invoicing
Problem-Solving
Strategic Thinking
Client Engagement
Communication (Written and Verbal)
Collaboration
Adaptability
Responsiveness
Accountability
Stewardship
Research

Location

Northern California

Work Type

Hybrid
Full-time

Experience Level

Senior
10+ years

Education Level

Bachelor's degree in business or equivalent education and experience

Salary/Compensations

$94,000—$132,000 USD

Benefits

Medical insurance
Dental insurance
Vision insurance (paid at 70% for employee and family)
Annual allocations of company shares through ESOP
401(k) plan with company match
Paid vacation
Sick leave
Holidays
Tuition reimbursement
Professional development bonuses
Attendance at conferences

About the Company

ESA is a 100% employee-owned environmental consulting firm.
We plan, design, permit, mitigate, and restore for projects across our communities, infrastructure systems, open spaces, and wildlands.
We are 50 years strong in 21 offices across California, the Pacific Northwest, and the Southeastern United States.
Our Northern California region is growing and dynamic, comprised of a range of consulting and professional services staff who bring their individual expertise and passion to achieve our shared commitment to teamwork, professional growth, and quality service.
With a broad and complex body of work being managed in our region, there are ongoing opportunities for all team members to collaborate, innovate, and contribute.
Joining ESA means becoming part of a close-knit team of environmental professionals who contribute to outstanding projects, improve environmental stewardship, and advance a more sustainable and resilient future for our communities and wild places.
We value diversity and inclusion and celebrate the differences that make each of us unique.
Our culture is built on mutual respect, recognizing that our variety of backgrounds, experiences, and perspectives leads to better solutions, which fosters our continued success for our employee-owners and clients.

Equal Opportunity

ESA is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. (EOE M/V/F/D)
In accordance with ESA’s duty and responsibility to provide and maintain a safe workplace that is free of known hazards and to minimize the exposure to potential hazards, any employee who works from an ESA office or conducts any other in-person ESA work-related activity is required to submit their proof of vaccination status or have received an approved exemption and accommodation in states which this applies.