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About the Role
Colliers Project Leaders is committed to projects that make a difference in our communities and for the people who live there. We deliver capital project solutions that strengthen the built environment, partnering with our clients to bring critical infrastructure and complex building projects to life. We are looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities.
Responsibilities
- Provide day-to-day administrative and coordination support to project teams.
- Maintain organized and accurate project files, records, correspondence, and documentation.
- Coordinate project meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items.
- Support the preparation and distribution of project reports, presentations, status updates, and other project deliverables.
- Support project schedules, trackers, logs, and other project management tools.
- Assist with document control, including coordinating reviews, approvals, submissions, and distribution of project documents.
- Coordinate communications between project team members, consultants, contractors, clients, and other stakeholders.
- Maintain project contact lists, distribution lists, and other project databases.
- Assist with onboarding new project team members and coordinating access to project systems and resources.
- Track project action items, decisions, deliverables, and deadlines and follow up with team members.
- Support procurement and contract administration activities.
- Assist with the preparation of presentations and materials for client and project team meetings.
- Identify opportunities to improve administrative processes, templates, and project workflows.
- Perform other project and administrative duties as required.
Requirements
- 2+ years of experience in project administration, project coordination, or a related administrative role, preferably within the construction, infrastructure, engineering, architecture, real estate, or professional services sectors.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and a high degree of accuracy.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
- Ability to work effectively both independently and as part of a multidisciplinary team.
- Strong interpersonal skills and a professional, client-service-oriented approach.
- Demonstrated ability to take initiative, anticipate project team needs, and follow through on commitments.
- Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Skills
- Experience working with project management, document management, or financial systems is an asset.
- Experience in a consulting, construction, or project delivery environment is an asset.
Location
- Toronto
Work Type
- Full-time
Experience Level
- 2+ years
Education Level
- Post-secondary education in business administration, project management, construction management, or a related field is considered an asset.
Salary/Compensations
- $58,965 – $69,371 per year (CAD)
Benefits
- A flexible work environment
- A comprehensive onboarding experience
- Significant professional development, training, and a mentorship program
- A paid volunteer day
- An environment where people feel welcome, heard and included, regardless of their differences
About the Company
- Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 18,000 professionals operating in 63 countries.
Equal Opportunity
- We are an equal opportunity employer and welcome applications from all qualified individuals. If you require accommodation throughout the recruitment process, please contact the assigned Talent Acquisition Business Partner.