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About the Role
Seeking a highly organized, proactive, and creative Marketing & Events Coordinator to support the development and execution of brand activations, experiential marketing programs, trade shows, events, and influencer initiatives. This entry-level role offers exposure to the full lifecycle of agency projects, from research and creative development to onsite execution and reporting.
Responsibilities
- Participate in internal, client, vendor, and production calls.
- Take detailed meeting notes and prepare clear recaps, action items, and follow-ups.
- Assist with scheduling meetings, maintaining project calendars, and tracking deadlines.
- Maintain organized internal project folders, documents, contact lists, calendars, and resources.
- Create and update Excel spreadsheets, production trackers, timelines, budgets, vendor lists, and shipping logs.
- Help ensure projects move forward by tracking outstanding items, approvals, deliverables, and next steps.
- Support the planning and execution of brand activations, trade shows, pop-ups, influencer events, and other experiential programs.
- Assist with vendor research, outreach, quotes, coordination, and communication.
- Support procurement of event materials, including placing orders, sourcing supplies, coordinating shipments, and tracking deliveries.
- Coordinate the distribution and tracking of creative assets for internal and client review.
- Assist with event staffing, production schedules, run-of-show documents, credentialing, and guest lists.
- Participate in venue research, site visits, and production walk-throughs.
- Help organize event materials, merchandise, signage, supplies, and equipment.
- Attend and support live event executions, installations, and activations.
- Assist with load-in, setup, event operations, breakdown, and load-out.
- Support the briefing, management, and coordination of brand ambassadors, event staff, and vendors.
- Provide hands-on logistical support and troubleshoot day-of needs.
- Assist with guest experience, merchandise, product distribution, check-in, and talent/influencer needs.
- Assist with the development, formatting, and finalization of client presentations, pitch decks, and event proposals.
- Conduct research to support creative concepts, event strategies, venue recommendations, and competitive reviews.
- Source imagery, inspiration, references, and supporting materials for presentations.
- Brainstorm creative activation ideas, guest experiences, custom merchandise, and branded touchpoints.
- Assist with basic graphic design and preparation of signage, event collateral, and presentation graphics.
- Help maintain consistency and attention to detail across client-facing materials.
- Assist with influencer, creator, celebrity, and cultural research for client programs.
- Help build and maintain influencer lists, outreach trackers, and social deliverable trackers.
- Support influencer communication, gifting, event invitations, and onsite coordination.
- Monitor social media, cultural trends, and emerging brands for ideas and inspiration.
- Assist with organizing and tracking social content and event coverage for client recaps.
- Research and brainstorm custom merchandise, promotional products, and event premiums.
- Identify potential vendors and sourcing options based on project needs, budget, and creative direction.
- Assist with quote collection, sample coordination, order tracking, and delivery.
- Provide general day-to-day support to keep the office and team organized.
- Assist with incoming and outgoing shipments, deliveries, supplies, and event inventory.
- Help maintain organization of office supplies, event materials, merchandise, and storage areas.
- Coordinate routine office needs and maintenance requests.
- Take initiative with general tasks and needs that arise in a fast-moving, collaborative agency environment.
Requirements
- 0–2 years of relevant experience or internships in marketing, events, experiential marketing, communications, PR, hospitality, production, or a related field.
- Highly organized with exceptional attention to detail.
- Strong written and verbal communication skills.
- Comfortable working in Microsoft PowerPoint, Excel, Word, and Outlook.
- An eye for design and the ability to create clean, polished presentations.
- Strong interest in events, experiential marketing, entertainment, pop culture, social media, influencers, fashion, hospitality, and/or consumer brands.
- Resourceful and comfortable researching, sourcing, problem-solving, and figuring things out.
- Able to manage multiple projects, priorities, and deadlines simultaneously.
- Comfortable communicating professionally with clients, vendors, partners, and event staff.
- Positive, collaborative, and willing to take on both creative assignments and logistical tasks.
- Comfortable working in a fast-paced environment where responsibilities can shift.
- Available for occasional travel and event work outside traditional business hours, including evenings and weekends.
Skills
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Adobe Creative Suite (plus)
- Canva (plus)
Location
- Los Angeles
Work Type
- In-office
- Onsite event work
- Occasional travel
- Occasional evenings
- Occasional weekends
Experience Level
- Entry-level
- 0-2 years
Education Level
- Bachelor’s degree preferred
Salary/Compensations
- USD $40,280.00 - USD $57,008.00/Annually
Benefits
- Medical coverage
- Dental
- Vision
- Disability
- 401K
- Parental and family care leave
- Family forming assistance
- Tuition reimbursement
- Flexible time off
About the Company
- RDL Worldwide is a unique Entertainment Marketing and Brand Integration agency with over 20 years of experience.
- Specializes in product placement, branded integration, brand strategy, creative conceptualizing, public relations, content development, talent endorsements, event coordination, production, and social media.
- Focuses on film and television collaborations, creating unique partnerships and promotions.
- Has direct relationships with studios, directors, actors, producers, and musicians, providing access to A-List projects and exclusive opportunities.
- Headquartered in Los Angeles, with an office in Italy and partners in London, strategically positioned to manage activations globally.
Equal Opportunity
- All your information will be kept confidential according to EEO guidelines.
- Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger.
- Honors and celebrates all identities, across all facets of intersectionality.
- Focused on fostering belonging and creating equitable & inclusive experiences for all talent.