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About the Role

Provide trusted support to the Director of Creative Solutions, managing priorities, coordinating key activities, and ensuring the smooth running of a dynamic department. This role involves managing complex diaries, international travel, supporting projects, presentations, and stakeholder engagement to enable the Director and team to perform at their best.

Responsibilities

Provide high-level executive business and administrative support to the Director across day-to-day activities.
Build and maintain strong relationships with internal and external stakeholders through effective communication and collaboration.
Manage multiple priorities simultaneously, ensuring deadlines are met and actions are followed through.
Coordinate projects, maintain status tracking reports and proactively engage contributors to ensure successful delivery.
Produce high-quality PowerPoint presentations, reports, agendas and documents with exceptional attention to detail.
Organise meeting preparation, including research, agenda creation, minute-taking and distribution of actions.
Manage and maintain the Director’s diary, ensuring sufficient preparation and forward planning for meetings and commitments.
Coordinate complex domestic and international travel arrangements, including itineraries, visa applications and travel logistics across multiple time zones.
Screen enquiries and requests, ensuring responses are managed professionally and in a timely manner.
Administer expenses, corporate card reconciliations and other finance-related administrative activities.
Support departmental budget administration and reporting activities.
Troubleshoot minor IT issues and coordinate with support teams when escalation is required.
Maintain strict confidentiality and discretion when handling sensitive information.
Provide occasional out-of-hours support when required in support of Director travel commitments.

Requirements

Demonstrate trustworthiness, professionalism, and the ability to maintain the highest levels of confidentiality.
Be proactive and forward-thinking, with the ability to anticipate issues before they arise.
Be highly organised, with exceptional attention to detail and strong multi-tasking ability.
Be positive, self-motivated and able to take ownership of tasks and responsibilities.
Be adaptable and resilient, capable of managing changing priorities with composure.
Be friendly, approachable and professional, with a natural focus on delivering excellent stakeholder support.
Be comfortable working independently while maintaining strong collaboration across teams.
Have 5+ years' experience supporting a Director or C-suite executive.
Have experience working with senior and high-profile business stakeholders.
Demonstrate strong stakeholder management skills and the ability to build trusted relationships.
Have proven experience managing complex diaries, travel arrangements and executive administration.
Be comfortable working within a fast-paced environment with multiple competing priorities.
Experience working within a dynamic and rapidly changing business environment is desirable.
Experience supporting senior leaders within a high-profile organisation is desirable.
Experience coordinating projects and tracking multiple workstreams simultaneously is desirable.

Skills

Excellent written and verbal communication skills.
Strong attention to detail and commitment to producing high-quality work.
Advanced Microsoft Office skills, including PowerPoint, Excel, Outlook and Word.
The ability to communicate effectively with a diverse range of internal and external stakeholders.
Exceptional diary management and travel coordination capability.
Strong organisational and prioritisation skills.
The ability to work under pressure whilst managing changing priorities and tight deadlines.
Confidence working independently and using initiative to solve problems.
Experience preparing presentations, reports, agendas and meeting documentation.
Minute-taking experience and the ability to accurately capture actions and decisions.
Strong project coordination and reporting capability.
Financial administration experience, including expenses and budget support.
Knowledge of Formula 1 would be advantageous.

Location

Biggin Hill

Work Type

Full-time

Experience Level

5+ years' experience supporting a Director or C-suite executive

Benefits

Private Healthcare scheme
Dental Care
4 x Grand Prix Paddock passes per season
Enhanced maternity/paternity leave and other family planning policies
A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
Free healthy snacks in our offices
Subsidised canteen in Biggin Hill, serving breakfast and lunch
25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
Opportunities to develop and request training for your role via our in-house Learning and Development team
Discount on F1 merchandise
Discount at F1’s experiences including F1 Arcade and F1 Drive
Perkbox benefit portal

About the Company

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race.
Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950.
Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Everything you see on screen or at an event comes via our passionate and dedicated people.
Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth.
We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact.
We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.

Equal Opportunity

We only communicate with candidates through official @f1.com email addresses. We will never contact you via personal email accounts, messaging apps, or request payment as part of our recruitment process. If you receive suspicious communication claiming to be from our talent team, please report it to recruitment@f1.com.