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About the Role
This foundational role offers broad exposure and meaningful responsibility, allowing you to learn how a growing business operates. You will be central to the employee experience in the NYC office, building connections among people and with the company, while gaining exposure to executive support, workplace operations, culture, events, and cross-office collaboration. This highly visible, high-touch role reports into the Director, People & Talent and is responsible for ensuring smooth day-to-day operations, anticipating needs, connecting dots, and finding smarter ways to work as the company grows. It is ideal for someone who can execute details and think beyond them, demonstrating proactivity, resourcefulness, and a desire to build a foundation for future growth.
Responsibilities
- Own on-the-ground office management for the NYC office, ensuring smooth day-to-day operations.
- Oversee supplies, vendor coordination, facilities, IT/office systems support, and building management relationships.
- Serve as the primary point of contact for office-related needs.
- Support meeting logistics, including room scheduling and catering.
- Coordinate all-hands and team meetings for NYC.
- Help drive culture programming across the company, adapting programming across offices.
- Plan and execute corporate-wide events, including quarterly meetings, company events, leadership offsites, and external events.
- Support recognition and community experience initiatives to strengthen connection across a distributed team.
- Tackle special projects and emerging needs, bringing structure to ambiguous problems and driving work to completion.
- Partner with the CEO and other senior stakeholders on scheduling and logistics for high-stakes meetings and leadership convenings.
- Provide day-to-day administrative support to the CEO, CPO, and CLO, including calendar management, scheduling, travel coordination, and meeting logistics.
- Act as a trusted partner to senior leadership, applying sound judgment and discretion in all interactions.
Requirements
- 1–3 years of experience in a fast-paced, high-accountability, cross-functional environment (executive support, people operations, project coordination, events, consulting, or another cross-functional role).
- Exceptional judgment, discretion, and attention to detail; anticipates needs, prevents issues, and handles sensitive information reliably.
- Exceptional written and verbal communication and stakeholder management skills; communicates clearly, thoughtfully, and proactively, builds trust across levels and functions, and ensures follow-through.
- Fluent in using AI and modern productivity tools to enhance work efficiency.
- Intellectually curious, resourceful, and quick to learn; asks thoughtful questions, seeks understanding, and can drive ambiguous tasks forward.
- Thrives in a fast-moving environment with competing priorities; effectively context-switches and balances detailed execution with the bigger picture.
- Strong interpersonal instincts, adept at reading people, and takes pride in handling interactions with care.
- Motivated by breadth and growth; energized by learning across functions and taking on new responsibilities.
- Proficiency with Microsoft Office Suite.
- Familiarity with systems such as Greenhouse and Lattice is a plus.
Skills
- AI and modern productivity tools
- Microsoft Office Suite
- Greenhouse
- Lattice
Location
- NYC
Work Type
- Onsite
- Full-time
Experience Level
- 1-3 years
Salary/Compensations
- $85,000 - $105,000 a year
Benefits
- PTO and company holidays
- Medical, dental, vision
- Employer-paid short-term disability, long-term disability, life insurance
- 401(k) and company match
- Professional development stipend
About the Company
- At Madison Energy Infrastructure, we believe in the power of clean energy infrastructure to drive real impact—for our customers, our partners, and the communities we serve. We’ve quickly emerged as a preeminent developer, investor, and operator of distributed generation, helping organizations across sectors meet their energy goals with certainty, speed, and trust. Our robust portfolio consists of over half a gigawatt of clean energy infrastructure projects across more than 25 states.
- We’re building a team that thrives on ownership and ambition. As we expand into direct, end-to-end services for Fortune 500 companies, public entities, and nonprofits alike, we rely on collaborative thinkers who bring structure to complexity, energy to execution, and curiosity to every challenge.
- Our environment is fast-paced and outcome-oriented—but grounded in the belief that how we work together matters as much as what we deliver. If you’re excited to shape the future of clean energy and be part of a high-performance, high-integrity team, we’d love to meet you.
Equal Opportunity
- Madison Energy Infrastructure is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.