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About the Role

The Advancement Operations Coordinator provides administrative, operational, and project coordination support to the Advancement department, serving as a key partner to leadership and supporting daily operations for fundraising success.

Responsibilities

Support routine Salesforce updates, donor activity tracking, and portfolio administration.
Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings.
Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials.
Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.
Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities.
Maintain departmental calendars, shared resources, operational documentation, and other administrative tools.
Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions.
Support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review.
Provide administrative support for departmental reporting, process improvements, and special projects.
Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns.
Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events.
Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.
Perform other responsibilities as assigned.

Requirements

Bachelor's degree required.
One to three years of experience in nonprofit development/fundraising operations.
Internships and relevant volunteer experience will be considered.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Ability to coordinate meetings, calendars, projects, or events in a fast-paced environment.
Ability to work collaboratively with colleagues across departments and with external stakeholders.
Strong problem-solving skills and a proactive, customer-service-oriented approach.
Proficiency with Microsoft Office and Google Workspace.
Experience with Salesforce or another CRM is preferred.
Interest in building a career in nonprofit fundraising, advancement, or operations.
A strong belief in the mission and values of DREAM.

Skills

Salesforce or another CRM
Microsoft Office
Google Workspace
Project coordination
Administrative support
Donor relations
Event planning support
Communication skills
Organizational skills
Attention to detail
Problem-solving

Location

East Harlem
South Bronx

Work Type

Hybrid
Some evening and/or weekend work required

Experience Level

One to three years of experience

Education Level

Bachelor's degree

Salary/Compensations

$66,500 to $75,000

Benefits

Flexible Medical Health Plans
Dental and vision plans
Disability benefits
Life insurance
Up to 12 weeks fully paid Parental Leave
Flexible spending account options
Pre-tax commuter benefits
Fitness and entertainment discounts
Employee assistance program (EAP)
403(b) retirement plan with employer match
Referral, performance, and tenure milestone bonuses
Discounted school meals
Tuition reimbursement support
Access to a professional development fund
Approximately 48 days off throughout the school year for 12-month employees

About the Company

Founded in 1991 as Harlem RBI, DREAM serves over 2,500 youth annually across East Harlem and the South Bronx through PreK-12 schools and sports-based youth development programs.
DREAM focuses on rigorous academics, social-emotional learning, family and community engagement, and health and wellness.
The organization has an aggressive five-year plan to expand its reach and impact.
DREAM is committed to building a team where diversity, equity, and inclusion are central to its mission.

Equal Opportunity

DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws.
DREAM encourages applications from all qualified individuals and notes that underrepresented individuals may apply even if they do not meet 100% of the qualifications.