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About the Role
Grider Support Services, LLC, a partner of Erie County Medical Center (ECMC), seeks an Office Coordinator to provide high-quality patient-centered care. This role supports the ECMC Foundation and plays a key part in daily operations and special events.
Responsibilities
- Greet and welcome visitors, donors, colleagues, and vendors professionally and courteously.
- Answer, screen, and route incoming phone calls, emails, and visitors.
- Serve as administrative assistant to the Executive Director.
- Prepare board meeting materials, minutes, and reports for Foundation Board and subcommittee meetings.
- Support the ECMC Foundation team for special and employee events.
- Coordinate payroll deductions for employee giving, clothing sales, and vendor sales.
- Organize summer and holiday music series for patients, family members, and guests.
- Ensure the reception area is clean, welcoming, and organized with necessary announcements and fundraising materials.
- Receive, sort, and distribute daily mail, deliveries, and courier services.
- Coordinate ordering front office supplies and supplies for ECMC Foundation grants/programs.
- Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Assist with monthly invoices, bills, and reconciliation.
- Schedule meetings, conference rooms, and main lobby tabling for various events.
- Maintain office calendars and shared schedules.
- Maintain accurate records, files, and databases.
- Prepare correspondence and reports as needed.
- Ensure confidentiality of sensitive information.
Requirements
- 2+ years of experience in an administrative, front desk, customer service role, and/or non-profit setting.
- Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools.
- Strong verbal and written communication skills.
- Positive attitude and team-player mentality.
Skills
- Excellent interpersonal and customer service skills
- Strong organizational and time-management abilities
- Ability to multitask and prioritize effectively
- Attention to detail and problem-solving skills
- Professional demeanor and reliability
- Basic understanding of fundraising practices
Location
- 462 Grider Street Buffalo, NY
Work Type
- Full-Time
- Monday–Friday, 8:00 AM – 4:00 PM
- Occasional weekend and shift changes around heavy event season
Experience Level
- 2+ years
Education Level
- College Degree
Salary/Compensations
- $45,000-$60,000 per year
Benefits
- Competitive salary and benefits package
- Generous PTO
- Paid holidays
- Top-tier medical coverage with low premiums and full deductible coverage through an HRA
- Dental insurance
- Vision insurance
- Life insurance
- Great discounts
About the Company
- Grider Support Services, LLC is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.
Equal Opportunity
- Grider Support Services, LLC. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.