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About the Role

Gilbane is seeking a SCA Senior Staff Support to serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

Responsibilities

Provide consistent daily administrative support to Field Site staff, ensuring seamless operational workflow and serving as a dependable point of contact for clerical and organizational needs.
Manage a variety of essential office functions, including answering and directing phone calls, performing general office duties, accurate data entry, spreadsheet management, greeting and assisting visitors, and maintaining organized filing, archiving, and records management systems.
Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to independently manage tasks with minimal supervision.
Possess excellent communication and interpersonal skills with a punctual, professional, and personable work ethic.
Ability to quickly learn and adapt to new systems and technologies.
Prior experience in the construction industry is strongly preferred and considered a valuable asset.

Requirements

Proficient in the English language, both verbal and written.
High school diploma or General Education Diploma (GED) required.
Minimum of two (2) years of full-time clerical, accounting, reproduction, or administrative experience.
Proficient in Microsoft Office programs.
Strong technical and communication skills.
Excellent organizational skills.
Excellent problem-solving skills and ability to adapt to changing needs.
Ability to work in a team environment.
Ability to collaborate on a daily basis with project team.
Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them.
Understanding of contract documents and specifications.
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Skills

Microsoft Office programs
Technical skills
Communication skills
Organizational skills
Problem-solving skills
Adaptability
Teamwork
Collaboration
Goal setting
Accountability
Understanding of contract documents and specifications

Location

On-site

Work Type

Full-time

Experience Level

Minimum of two (2) years of full-time clerical, accounting, reproduction, or administrative experience.

Education Level

High school diploma or General Education Diploma (GED)

Salary/Compensations

For New York City, this ranges from $55,000.00-$80,000.00

Benefits

Competitive health and welfare benefits
Generous profit-sharing/401k plan
Multi-dimensional training opportunities through Gilbane University
Retirement program

About the Company

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870.
Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time.
You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

Equal Opportunity

Gilbane is an Affirmative Action/Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.