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About the Role
WPP Creative Japan is seeking a highly capable Executive Assistant to support senior leadership. This role goes beyond traditional executive support, requiring a strong "can-do" attitude, comfort in a dynamic international environment, and a willingness to step in wherever support is needed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling a broad range of responsibilities. The successful candidate will play an important role in ensuring leadership effectiveness and helping the broader organization run efficiently.
Responsibilities
- Manage complex calendars, meeting coordination, and scheduling across multiple senior stakeholders and time zones.
- Coordinate internal and external meetings, including leadership meetings and client meetings.
- Arrange domestic and international business travel, accommodations, and itineraries.
- Support expense processing, invoice coordination, and administrative documentation.
- Prepare meeting materials, agendas, minutes, and follow-up actions as required.
- Help prioritize and manage incoming requests and communications for senior leaders.
- Support preparation and coordination of Townhall meetings, Exco meetings, leadership offsites, and internal communications.
- Coordinate cross-functional activities across departments and agencies within WPP.
- Assist with presentation preparation, document formatting, and reporting materials.
- Provide operational and logistical support for internal initiatives and business projects.
- Welcome and coordinate client visits and executive hospitality arrangements.
- Proactively identify and support operational gaps or tasks that may not clearly sit within a single function.
- Communicate professionally and effectively with both Japanese and international stakeholders.
- Maintain a high level of confidentiality, discretion, and professionalism at all times.
- Build strong working relationships across multiple teams and seniority levels.
Requirements
- 5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment.
- Experience supporting multiple senior executives simultaneously preferred.
- Strong organizational and multitasking abilities with excellent attention to detail.
- Ability to manage competing priorities and work independently with minimal supervision.
- Strong interpersonal and communication skills.
- Comfortable working in a matrixed and evolving organization.
- High level of ownership, flexibility, and problem-solving mindset.
- Proficiency in Microsoft Office, Google Workspace, and common collaboration tools.
- Native-level Japanese proficiency.
- Business-level English proficiency required (comfortable communicating with global stakeholders in both written and spoken English).
Skills
- Microsoft Office
- Google Workspace
- Collaboration tools
- Scheduling
- Communication
- Coordination
- Event planning
- Stakeholder management
- Problem-solving
- Organization
- Multitasking
- Attention to detail
- Interpersonal skills
Location
- Tokyo, Japan
Work Type
- Hybrid
Experience Level
- 5+ years
About the Company
- WPP is the trusted growth partner for the world’s leading brands.
- We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
- We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.
- Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
- WPP Creative Japan is part of the global WPP network, bringing together world-class creative, strategy, content, production, and integrated marketing capabilities to deliver transformative solutions for leading clients in Japan and globally.
Equal Opportunity
- WPP is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
- We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.