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About the Role
We are seeking an individual to manage Ultra's physical workplace, overseeing facilities, daily office operations, and the buildout and move into our new office. You will ensure the team has a reliable, welcoming, and well-organized work environment that adapts to changing needs. Your initial focus will be coordinating the office move, including design, buildout, vendor management, and ensuring readiness for the team. You will also manage day-to-day operations and implement systems to prevent recurring issues. As Ultra grows, you will plan for evolving space requirements, support lab and factory teams with shared facilities, and assist in establishing future offices.
Responsibilities
- Translate team needs into a practical space plan for office buildout and move.
- Coordinate designers and contractors for office buildout and move.
- Track schedules and spend for office buildout and move.
- Surface decisions early for office buildout and move.
- Follow through on move-in readiness for the new office.
- Manage maintenance, cleaning, and workplace vendors.
- Manage the building relationship.
- Keep spaces organized and adapt layouts as needs change.
- Handle first-line workplace IT troubleshooting.
- Coordinate with vendors and internal experts on connectivity, equipment, and meeting-room issues.
- Keep the kitchen stocked.
- Coordinate visitors.
- Organize workplace activities to enhance the office experience.
- Make requests, purchasing, replenishment, maintenance, and vendor follow-through dependable.
- Partner with lab and factory teams on shared facilities, organization, and vendor needs.
- Work with owners of specialized equipment and operations.
- Plan workplace capacity for future offices.
- Help establish workspace, suppliers, and local services for future office expansions.
Requirements
- Experience personally delivering an office move, buildout, or comparable physical-space project.
- Ability to manage projects and everyday office operations concurrently.
- Ability to prioritize urgent problems and complete work without repeated reminders.
- Practical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.
- Strong vendor and budget discipline, including comparing quotes, tracking commitments, and raising changes early.
- Service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization, and clear communication.
Skills
- Project management
- Office operations management
- Facilities management
- Vendor management
- Budget management
- Troubleshooting
- Communication
- Hospitality
- Organization
Location
- New York City
Work Type
- On-site