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About the Role
The Management Company Accounting Manager will support the CFO and management company finance team in accounting and reporting for general partner and management company entities. This role coordinates with service providers to manage recurring intercompany settlements and accounts payable processes, ensuring accuracy and timeliness.
Responsibilities
- Coordinate with external service providers to gather information from respective funds for financial record creation and maintenance of general partner and management company entities.
- Monitor intercompany balances between the management company and funds, identifying amounts due and preparing supporting details.
- Prepare and issue intercompany invoices and facilitate the settlement process through to cash movement on a quarterly cycle or as directed.
- Own intercompany and receivable accounts on the management company balance sheet, ensuring all balances are supported, current, and explainable.
- Maintain schedules tracing every invoiced balance to underlying transaction-level detail and the general ledger.
- Maintain accounts receivable aging reports across fund balances.
- Own the collections process end-to-end, including direct follow-up, escalation of past-due balances, and pursuit of open items.
- Drive outstanding accounts receivable balances down quarter over quarter and prevent unbilled activity from accumulating.
- Reconcile billed amounts to underlying expense detail and recorded receivable balances.
- Prepare new and updated vendor and other entity records in the accounts payable platform.
- Allocate invoices for payment within the accounts payable platform and submit them for approval.
- Obtain and maintain vendor W-9 and W-8 documentation.
- Prepare annual 1099s.
Requirements
- 5-10 years of experience with upper tier private fund general partner and management company legal entities.
- Experience preparing and/or managing accounts payable, billing, or intercompany settlement functions, ideally within financial services, private equity/alternative investments, or professional services.
- Demonstrated ownership of balance sheet accounts, including reconciliation and explaining period-over-period movement.
- Experience building and maintaining accounts receivable aging reports, with a track record of driving collections to resolution.
- Strong Excel skills, including reconciling detailed transaction populations to summary balances.
- Experience preparing and issuing invoices (intercompany or client-facing) with full supporting documentation.
- Familiarity with vendor tax documentation (W-9/W-8) and annual 1099 preparation.
- Clear written and verbal communication skills, with experience representing a firm professionally in direct contact with external stakeholders.
- Ability to work independently against a recurring calendar (monthly or quarterly close) with limited supervision.
Skills
- Excel
- Accounts Payable
- Billing
- Intercompany Settlements
- Balance Sheet Reconciliation
- Accounts Receivable Management
- Collections
- Vendor Management
- Financial Reporting
- Communication
Location
- New York, NY
Work Type
- Hybrid
- Four days a week in the office
Experience Level
- 5-10 years
Salary/Compensations
- $130,000 - $180,000 per year
Benefits
- 90% covered medical, dental, and vision insurance premiums
- Fully funded Health Savings Account (HSA) employer contributions up to the IRS maximum
- 401(k) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting
- Flexible paid time off
- Generous holiday calendar
About the Company
- Petra Funds Group is a single source provider for the fund administration and fund infrastructure needs of Private Equity and Debt Funds.
- Petra enables fund managers to focus on value-adding tasks.
- Petra is comprised of highly experienced professionals across the US and Europe.
- Our foundation is built on trust, experience, and uncompromising accuracy.
- Our people are experts.
- We work collaboratively.
- We are relentless in our process and put attention to detail first.
- Certified Great Place to Work®
- Fortune Best Medium Workplaces™
- Fortune Best Financial Services & Insurance Workplaces™